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Student Office Assistant

3 months ago

Kitchener, Ontario, Canada Vision Loss Rehabilitation Canada Full time

Do you want to work for a health care organization that changes people's lives? One that not only cares deeply about clients, but also values that its employees are its greatest asset?

Vision Loss Rehabilitation Canada is a unique health services organization that serves people who are blind or partially sighted across the country. Our certified specialists provide training that empowers clients to develop or to restore activities of daily living skills, to promote their independence, to enhance safety and mobility. We work closely with ophthalmologists, optometrists, and other health care professionals, by providing essential care on a referral basis in homes, workplaces and communities across the country.

We offer competitive salaries and benefits, flexible schedules, and opportunities for professional development and growth.

For more information about Vision Loss Rehabilitation Canada, please visit or call

Position Title: Student Office Assistant

Location: Kitchener, ON

Term: Full-time, Contract (Jun 24, 2024 – Aug 23, 2024)

Reports To: Executive Lead, Board Relations and Governance

Date: May 28, 2024

I. Scope and Summary of Primary Responsibilities

In covering a broad range of duties, the emphasis of this position is to support the team as a Governance and Office Assistant. This role provides an excellent opportunity for a student to gain practical experience in governance, administrative support, and office operations within a dynamic and collaborative environment within the Kitchener office and the Governance Department. The Governance and Office Assistant is intended to meet the goals and needs of the department.

II. Essential Functions

The position entails, but is not limited to the following general responsibilities:


• Provides administrative support to the Governance Team working with the Executive Lead, Board Relations, and Governance.


•Supports coordination of internal and external events, such as board meetings and committee sessions, workshops and training sessions including scheduling and logistics; assists in preparation and distribution of meeting materials.


•Assist with filing, data entry and document management.


•Provides general office support including greeting visitors, inquiries from patients, referral sources, and other community contacts about VLRC services.


•Help with the organization and maintenance of office supplies and equipment, office procedures and policies.


•Manages multiple tasks, while still meeting deadlines and producing high-quality work.


•Collaborate with team members on various projects and initiatives to improve office efficiency and governance practices


•Contributes to a supportive team environment to meet the operational and team objectives.


•Consults with supervisor on issues that are more complex and that may require upper-level approval.


•Conducts themselves in a professional manner at all times.


•Committed to maintaining privacy and confidentiality.

Requirements

III. Qualifications

Knowledge and Skill Requirements:


•Well-developed interpersonal, written, and verbal communications skills


•Sensitivity to the needs of persons with vision loss,


•Exercises judgment and tact when dealing with individuals and demonstrates sound judgment in when to elevate issues to the next level.


•Professional demeanor and strong interpersonal skills,


•Attention to detail and a high level of accuracy in documentation.


•Demonstrates organizational and time management skills with the ability to handle multiple tasks and priorities,


•Ability to work independently and as part of a team.


•Ability to work flexible hours,


•At least sixteen years of age,


•Clear certificate of conduct. (Police Record Check)

Experience and Education:


•Currently enrolled in a post-secondary program


•Proficient in the use of Microsoft Office 365 & Suite products


•Demonstrated customer service skills considered an asset

Benefits:


•Gain hands-on experience in governance and office administration.


•Develop practical skills that are transferable to future career opportunities.


•Work in a supportive and collaborative environment.


•Opportunity to network with professionals in the field.

Benefits

Apply Now

If this sounds like the role for you, apply now to

Be sure to include a resume, cover letter, and mention how you heard about this opportunity.

VLRC is committed to creating and fostering an inclusive workplace and we are committed to a fair, transparent, and accessible recruitment process. We strongly encourage applications from members of groups that have been historically disadvantaged and marginalized, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, people who are blind, partially sighted, or deafblind, and those who identify as women and/or 2SLGBTQ+.We strongly encourage applications from applicants with sight loss. Direct lived experience would be a definite asset.

VLRC is committed to accommodating applicants with disabilities and will work with applicants requesting accommodations at any stage of the hiring process. Please note that the successful candidate will be required to pass a standard Vulnerable Sector Check.

Not sure if you qualify? Think about applying anyway

We understand that not everyone brings 100% of the skills and experience for the role. If you possess similar experience to what we've listed above, we encourage you to apply. We believe that diverse experience, transferable skills, and passion are key

We thank all applicants for their interest in VLRC, however, only those selected for an interview will be contacted.

Closing Date for Applications: June 8, 2024