Legal Assistant

1 week ago

Edmonton, Alberta, Canada City Of Edmonton Full time

Job Description - Legal Assistant

Job Description

Legal Assistant

Job Number Job Number : 49930

Are you passionate about the law? If you thrive in a team environment where your attention to detail, ability to take initiative and client service skills are key, come join us as a Legal Assistant

We are looking for a motivated and positive new member to join our team, who thrives on keeping others organized and providing excellent service. We are seeking an experienced Legal Assistant to work independently and ensure that all tasks and requests are completed accurately and in a timely fashion. Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style.

What will you be doing?

  • Prepare and proofread legal and administrative documents
  • Carry out file management processes, including maintaining and organizing legal files, both electronically and hardcopy
  • Manage a bring forward system for a legal practice (i.e. a diarization system)
  • Compile and prepare pleadings, trial binders, factums, briefs and other information packages
  • Respond to telephone inquiries from City of Edmonton contacts and the public
  • Obtain and prepare meeting agendas and schedule and prepare for meetings
  • Conduct Land Title/Registry searches and register documents at Land Titles
  • Create cheque requisitions and other forms of payment, including related follow-up
  • Enter data into various software systems and programs, including transcription from oral and hand-written copies and creating miscellaneous forms, documents, labels, etc
  • Prepare and distribute correspondence
  • Gather and prepare information for reports, audits, and other documents
  • Responsible for ongoing calendar management
  • Provide support to the team as required
  • Additional related duties as assigned
Qualifications

Qualifications :

  • Completion of the twelfth (12th) school grade
  • Successful completion of a related Office Assistant; Legal Major, Certificate program from an approved business school/college. A Legal Assistant/Paralegal Diploma will also be considered
  • Minimum of three (3) years of experience working as a Legal Assistant or in a Legal Environment

Skills Required for Success:

  • Litigation experience is required
  • Experience with Alberta Rules of Court and Civil Litigation is required
  • Prosecution or Bylaw Prosecution is an asset
  • Experience with electronic document management systems is considered an asset
  • Act with discretion and good judgment in regards to confidentiality
  • Working knowledge of Gmail, Google Calendar, Google Drive, and Microsoft Office (including Word and Excel)
  • Proficient and accurate typing skills, including spelling, grammar, and punctuation
  • Excellent organization and file management skills
  • Ability to work independently and manage complex workloads with high attention to detail
  • Ability to prioritize tasks from multiple sources
  • Alignment to our Art of Inclusion: Our Diversity and Inclusion Framework
  • Alignment to our Cultural Commitments
  • Alignment to our Leadership Competencies
  • Applicants may be tested

Conditions of Employment:

  • Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
  • Hours of Work: 33.75 hours per week, Monday - Friday
  • The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact .

Up to 1 permanent full-time position

Salary Range: $ $ Hourly); $50, $63, Annually)
Talent Acquisition Consultant: NC/MZ

IND123

Classification Title : Legal Assistant

Posting Date Closing Date Number of Openings (up to) Number of Openings (up to) : 1 - Permanent Full-time

Union : CSU 52

Department Department : Office of the City Manager Work Location(s) Work Location(s) : Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3 #J-18808-Ljbffr

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