Executive Assistant

2 weeks ago

Toronto, Ontario, Canada Questrade, Inc. Full time

Tuesday, April 30, 2024

Questrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure.

We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about our mission and each other. Your team members will help you conquer challenges, push boundaries and discover what you are truly capable of.

This is a place where you can explore, discover and learn with continuous growth. As a diverse and inclusive place to work, there are flexible working arrangements so you can unleash your creativity and curiosity with no limits. If you share the same sense of infinite possibility, come shape your future at Questrade.

What's in it for you as an employee of QFG?

  • Health & wellbeing resources and programs
  • Paid vacation, personal, and sick days for work-life balance
  • Competitive compensation and benefits packages
  • Hybrid and flexible work arrangements
  • Career growth and development opportunities
  • Opportunities to contribute to community causes
  • Work with diverse team members in an inclusive and collaborative environment

We're looking for our nex t Executive Assistant. Could It Be You?

The Executive Assistant will provide professional executive support to the Chief Financial Officer and the Chief Client Officer.

What's it like working as an Executive Assistant at Questrade?

As a proven high-achiever and polished professional, you have exceptional time management and organizational skills. The successful candidate will be positive and resourceful with an energetic demeanor and a proven track record of anticipating needs and providing outstanding executive assistance.

In this role, responsibilities include but are not limited to:

  • Maintain an effective line of communication between the Chief Financial Officer and Chief Client Officer and their direct staff
  • Work cooperatively with all team members to support the achievement of the work plan activities designed to achieve identified goals and objectives;
  • Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and calendar management.
  • With the assistance of the appropriate subject matter expert prepare Powerpoint/Google Slide decks for broader presentation
  • Coordinate and organize meetings and conferences including booking meeting venues, organizing catering requirements, compiling meeting materials and tending to other requirements of executive meetings;
  • Prepare meeting agendas, records and distributing meeting minutes, including follow up on action items and maintaining organized files;
  • Coordinate and complete significant special projects independently or in cooperation with other groups as directed by the management team or delegate
  • Produce schedules, and correspondence as required;
  • Complete confidential administrative services as required
  • Produce and/or assist in the production of required internal and external reports;
  • Regularly review progress on standard department deliverables and take appropriate action to ensure timely completion of all department tasks;
  • Other ad hoc duties as required

So are YOU our next Executive Assistant ? You are if you...

  • Post- Secondary education in Business Administration (or equivalent)
  • 5+ years of relevant Executive level support experience
  • Advance abilities using G-Suite, Microsoft Excel and PowerPoint
  • Demonstrated problem-solving, analytical, and decision-making skills.
  • Superior organization, presentation and written communication skills.
  • Tech-savvy and people oriented
  • Highly organized and able to manage multiple tasks under tight time frames
  • A self-starter who can work both independently and function well within a team
  • Ability to manage efficiently in a multi-tasked environment and ensure deadlines are met by prioritizing work flow

Please note that this is a hybrid role having ability to work from the North York Office.

Sounds like you? Click below to apply

#L1-EP1

At Questrade Financial Group of Companies, with multiple office locations around the world, we are committed to fostering a diverse, inclusive and accessible work environment. This is an environment where individuals are treated with dignity and respect. Here, the unique skills and experience you bring will be valued. You will be supported and motivated, so that you can harness your unlimited potential. Our team reflects the diversity of the communities we serve and operate in. Having a collaborative and diverse team helps us push boundaries to bring the future of fintech into existence—not only for the benefit of our customers, but for those who build their career with us.

Candidates selected for an interview will be contacted directly. If you require accommodation during the recruitment/selection process, please let us know and we will work with you to meet your needs.

  • 5700 Yonge St, North York, ON M2M 4K2, Canada
#J-18808-Ljbffr

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada CEI Fleet Collision and Safety Full time

    We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. We are looking for a proven and experienced Executive Assistant (EA) with a passion for supporting a c-suite executive. This EA will serve as a strategic and tactical partner supporting an Executive Vice President...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Mttalentgroup Full time

    Job Title: Executive Assistant Work Model: Hybrid (1-2 days in office, downtown Toronto) Client Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are you a highly organized, dedicated and...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada York University Full time

    Purpose:York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we? Equinix is the world's digital infrastructure company, operatingover 250 data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Executive AssistantCompensation: $25.00 to $32.00 hourlyThis Executive Assistant position at a growing, dynamic firm in the Healthcare/NHS industry is for professional, highly-skilled candidates. You might be right for this Executive Assistant role, if you feel you can maintain various administrative duties for executive management....

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Contract Period: 05/21/2024 to 10/31/2024Hours: Monday- Friday (9AM to 5 PM) Responsible for providing administrative support to executive-level individuals. Responsibilities include assisting assigned executive in the management of schedules, handling calls from both internal and external sources, typing correspondence including letters, memos, forms,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada The Ontario Secondary School Teachers' Federation District 12 Toronto Full time

    ONTARIO SECONDARY SCHOOL TEACHERS' FEDERATION TORONTO1482 Bathurst Street, Suite 300, York, Ontario M5P 3H1Job Posting for the position of Executive AssistantOVERALL EXPECTATIONSThe OSSTF Toronto office is a professional environment serving members of three Bargaining Units - Occasional Teachers (supply teachers), Professional Support Staff Personnel and...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Family Day Care Services Full time

    Executive AssistantWork with us at Family Day. Put your training, experience, and passion for quality Child Care and Early Learning to work at Family Day.Position Available: Executive Assistant, Permanent Full TimeLocation: 155 Gordon Baker Road, Suite 400, Toronto, Ontario, M2H 3N5Hybrid with a minimum of two days a week in officeStart Date:...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Leon's Furniture Full time

    LFL Group is Currently Hiring an Executive Assistant This demanding role requires a dynamic, experienced, detail-oriented individual with a high energy level and a positive attitude. This is a fully in-office (non-remote) role based out of our Corporate Home Office at 401 & Black Creek Drive. Providing executive-level support while building and sustaining...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Element Fleet Management Full time

    Get started on an exciting career at ElementElement employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.What We NeedWe...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada CEI Fleet Collision and Safety Full time

    Get started on an exciting career at Element Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Legislative Assembly Full time

    Do you thrive in a challenging role in a fast-paced environment? Do you wish to contribute to our compelling mission of advancing Ontarians' privacy and information rights?If so, consider this exceptional, full-time opportunity with the Information and Privacy Commissioner of Ontario (IPC).The Executive Assistant reports to the Assistant Commissioner,...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Ontario Health Full time

    At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value.How we work...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada 123Dentist Full time

    123Dentist is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists anddental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...