Administrative Assistant
1 week ago
Purpose:
The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site.
Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world.
Colleges create student communities by engaging current and former students, faculty and staff through a variety of events, programs and initiatives designed to enhance the student experience and build lifelong relationships.
Administrative support staff play a key role in supporting College leadership, the mandate of the College, and its student body.
The Administrative Assistant is a key role in the Colleges as it is primarily responsible for providing administrative, finance, communications, website maintenance, and front desk support to the Colleges overall, and student engagement initiatives, programs and events.
Reporting to the Manager, Student Engagement, LA&PS Colleges, the SE&OAA will be working with colleagues within the LA&PS Colleges, student engagement team, across the Faculty and campus in support of the day-to-day office administration and functions.
The Administrative Assistant will also support the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and student-focused team environment of high performance, respect, trust, collaboration and continuous improvement, embraces diversity and fosters inclusion.
Education:
College Diploma in Office Administration or a related field, or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks.
Experience:
Minimum two (2) years' recent and related client/customer service, finance support, administrative, communications, event coordination, and budget reconciliation experience. Additional experience required in coordination of administrative processes, organizing multiple complex electronic schedules, and webpage.
Working in a fast-paced environment and in a post-secondary institution and experience in social media platforms would be an asset.
Skills:
Exercise tact, diplomacy and discretion when dealing with others, deal courteously and effectively with people.
Well-developed customer service and student-service skills.
Strong verbal and written communication to obtain and relay information accurately with a strong attention to detail.
Excellent planning, organizational and time management skills to cope with conflicting deadlines, multiple tasks, projects and events occurring within short and overlapping time periods.
Good judgement and to maintain confidentiality.Demonstrates initiative and flexibility.
Able to communicate effectively with a diverse university student population. Displays a genuine desire to understand and meet the needs of students.
Working effectively and accurately under pressure of high volume and frequent interruptions
Demonstrated ability to work independently as well as working effectively in a team. Technical
Knowledge of an on-line computerized records system (e.g. SIS).
Uses software to update websites (e.g. WordPress).
Demonstrated experience updating social media platforms (e.g. Instagram).
Typing 40-50 w
pm accuracy is essentialOther:
Demonstrated record of professionalism, good attendance, punctuality, and reliability
Additional Notes:
***
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
***
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
********PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.
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