Administrative Assistant
2 weeks ago
ADMINISTRATIVE ASSISTANT - RECORDS
Legal Services
Administrative Job Class
Temporary Assignment - 12 Months
$51,795.29 to $62,154.97
The Catholic Children's Aid Society of Toronto is seeking a self-motivated, well organized, and energetic individual for an
Administrative Assistant
position
in
Records Services.
The incumbent will be responsible for completing comprehensive record checks, maintaining information systems and repositories, and working in partnership with agency staff to provide administrative functions in the delivery of information resource management.
Duties Include:
Completing comprehensive record check searches regarding Society clients and care providers, and providing confidential information to authorized staff in a timely manner
Researching and merging all identified Duplicate Records found in the record check process, data integrity reports, and Helpdesk
Completing help desk tickets with respect to record checks, merge/unmerge requests, life book scanning, and related to information resources management functions
Scanning and digitizing closed files, added notes, and microfiche into Laserfiche, CPIN and/or other information repositories
Ensuring data integrity
Performing other administrative duties such as orienting new staff to Society's records and procedures of accessing records in archives, ensuring history of all files are retrieved, scanned and accessible to end use, and maintaining office equipment
Responding to inquiries related to record checks and Duplicate Records from agency staff and other CPIN CAS upon request
Performing other duties as required, such as working in a safe manner in accordance with the Society's Health and Safety Policies and procedures and all relevant legislation and participating in quality assurance and quality improvement projects and activities to ensure quality of own work
Qualifications Required:
Community College diploma in Social Services or Administrative studies (ideally with exposure to child welfare) with a minimum of three years of experience and/or equivalent post-secondary education and experience
Excellent organizational, coordination and time management skills to determine priorities, meet strict deadlines and manage several assignments simultaneously
Excellent communication skills, in conjunction with sound judgment, to respond with tact, discretion and confidentiality to inquiries
Excellent ability to maintain accurate records and attention to details
Demonstrated ability to work independently and to work as part of a team
Knowledge of a variety of office equipment including photocopiers, computers, scanners and audio-visual equipment
Excellent knowledge of administrative systems and services, and well-developed administrative skills
File #23-0
0- Please submit your cover letter and resume no later than the closing date at 11:59PM.
Internal Closing Date:
Friday, February 24
th
, 2023
External Closing Date:
Tuesday, March 7
th
, 2023
CCAS is committed to a selection process that values equity, diversity, and inclusion and also reflects the community serves.
Anti-Oppression/Anti-Racism at CCAS
Accommodation at CCAS
We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code.
Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.
All communications will be held in strict and professional confidence.The Catholic Children's Aid Society of Toronto is committed to equity and diversity and encourages applicants from varied backgrounds. We will accommodate disabilities in the recruitment process in accordance with the Ontario Human Rights Code. Should an applicant require an accommodation during the recruitment process, please contact the Human Resources Department.
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