Administrative Assistant, The Skilled Trades

2 weeks ago


Mississauga, Ontario, Canada ACHEV Full time

DUTIES & RESPONSIBILITIES:

  • Schedules meetings, distributes agendas, hosts online meetings, and takes minutes
  • Assists in organizing, gathering input, and editing report submissions annual reports, proposals, narratives
  • Conducts polls and organizes/creates online surveys
  • Assists with supplies ordering, monitors project expenses and updates cash flow forecasts
  • Produces tables, charts, graphs and dashboards for reports and presentations
  • Creates PowerPoint presentations including
  • Provide assistance/backup as needed to the STC Coach, including visiting and/or calling work placements and engaging in problem solving as needed
  • Collect and analyze stats and program evaluation data, and draft monthly/quarterly reports for review by the LeadFacilitator / Coach Coordinator
  • Conduct follow up activities to ensure the success of participants, and outcomes for the project
  • Other project duties as assigned
  • Provide assistance as needed to prepare the monthly program cash flows
  • Postsecondary degree or diploma in business, social services or related area
  • A minimum of 3 years of experience supporting programs preferably in a nonprofit organization
  • Highly proficient in Microsoft Outlook and Office (Word, Excel, and Power Point), Adobe Acrobat
  • Familiarity with SharePoint an asset.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Experience using databases and portals an asset
  • Very strong interpersonal skills and the ability to build relationships
  • Strong writing and verbal communication skills,
  • Strong problemsolving and decisionmaking capability
  • Highly resourceful teamplayer, with the ability work well independently as well
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve goals and meet deadlines in a fastpaced environment
  • Criminal record check
  • Familiar with budgets
The Skilled Trades Connection (STC) project takes a collaborative approach offering an integrated solution that provides: an efficient & seamless pathway to skills development and employment for BIPOC youth to in-demand careers in the construction trades; and a
solution to employers in support of their labour market and talent needs. The project's target population is youth aged 18-29 from BIPOC communities in the GTA.

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