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Administrative Assistant

3 months ago

Mississauga, Ontario, Canada MultiTech Trades Corp. Full time

Duties and Responsibilities:

  • Prioritize and manage Request for Quotations (RFQ's) received
  • Prepare and manage prequalifications
  • Create and Upload Estimate Files and ProCore site for all divisions
  • Update all tracking software and files with additional information received throughout the bidding process
  • Print tender file documentation (including estimate tender invitation, file checklist, drawings, specifications, schedules, any other pertinent project documents) to create physical copy of estimate file for use the estimating team
  • Uploading and sending documents using Building Connect to all applicable subtrades and suppliers for pricing
  • Ensure protocols are being adhered to during submission of tender to client
  • Manage all tender documents on the Estimating server to ensure estimating team is prepared for bid submissions
  • Manage 'Estimate Checklist' form for each estimate and tender file
  • Review drawings for new estimates, determine assignments and schedules with estimating team.
  • At time of closing, assist estimators with various tasks at hand, including, but limited to; tender forms, lead letters, follow up calls, insurance documents, bonding, signatures, and submission data
  • Responsible for Managing and maintaining monthly reports
  • Work with IT company to setup workstations, onboard new employees, setup phones and other duties as required
  • Manage and update website as required
  • Prepare and maintain company promotional material and packages to use for client meetings
  • Work with executive assistance on various tasks as required
  • Responsible for various Administrative tasks as required

Qualifications:

  • Postsecondary education in Administration or equivalent
  • 3+ years' experience in the construction industry
  • Knowledge of IT Equipment and systems
  • Excellent time management and project management skills
  • Strong verbal and written communication skills
  • Ability to work independently in a busy environment
  • Able to create alternative solutions to problems
  • Able to work well under pressure
  • Ability to interpret and implement company policies and procedures
  • Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
  • Strong attention to detail
  • Strong working knowledge of Microsoft computer software (e.g. Excel, Word, etc.), Outlook

Benefits:

  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Onsite parking
  • RRSP match
  • Vision care

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Mississauga, ON L5N 5N1: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Experience:

- construction industry: 2 years (preferred)

  • Administrative experience: 2 years (preferred)

Work Location:
In person