Specialist, Pension, Benefits and HR Systems

2 weeks ago

Toronto, Ontario, Canada HarperCollins Publishers Full time

Overview:

Company:
Harlequin Enterprises ULC

Job Title:
Specialist, Pension, Benefits and HR systems

Department:
People Team

Status:
Regular Full Time

Location:22 Adelaide Street West, Toronto (hybrid model)


We celebrate and support the differences that make each of us unique, striving to create a welcoming workplace that ensures everyone has a voice and is able to do their best work.

We welcome all applicants, including those who identify with groups that are traditionally underrepresented in the publishing industry including, but not limited to, Black, Indigenous, people of colour, members of the LGBTQIA2S+ community, and persons with disabilities.

Join us, and share your story.

Job Summary:

This versatile role encompasses various responsibilities, including handling pension and benefits processing, overseeing leave of absence programs, and being the primary administrator of the HRIS system.

Additionally, this position entails ensuring accurate data updates and timely submission of bi-weekly payroll to our Payroll team based in Scranton (Pennsylvania).


Responsibilities:

Benefits, Leaves & Pension

  • Oversee benefit programs such as health and dental insurance, wellness and perks.
  • Administer the defined contribution pension plan, handling enrolment, contributions and pension filings.
  • Implement wellness initiatives to enhance employees' health and wellbeing from financial, emotional, social, and physical aspects. Offer resources, organize wellness training, and coordinate various activities to support these efforts
  • Manage leaves of absence, disability, and workplace accommodation cases. Collaborate closely with the People Team, Managers, and thirdparty vendors to effectively manage cases and facilitate smooth return to work transitions.
  • Prepare quarterly audits ensuring accurate processing of pension, benefits and absences.
  • Lead or support team projects aligned with department fiscal objectives.
  • Support News Corp in Canada with benefits administration and communication.
  • Review and process invoices for pension and benefits.
  • Be the primary resource for employees seeking clarification on benefits and pension matters, offering guidance on policies and programs.

HR Systems and Administration:

  • Work closely with the Payroll processing team on biweekly payroll submissions and yearend requirements (Taxable benefit reporting, benefits and pension yearend).
  • Responsible for the data integrity and accurate processing of changes in UKG. On occasion backup for Harlequin Buffalo data changes.
  • Facilitate payment requests outside of UKG (ex. Service awards, childcare subsidies, tuition reimbursements)
  • Assist the People Team with adhoc UKG reporting and provide support for employee inquiries.

Qualifications:
Specific training or job experience required before appointment includes:

  • A degree/diploma in Business Administration (Human Resources preferred) or equivalent experience.
  • 2+ years experience in HRIS and benefits administration.
  • Proficiency in payroll preferred.
  • Experience with handling STD/LTD leaves is an asset.
  • Experience working with multiple vendors and forming positive relationships.
  • Experienced with different payroll and HRIS systems such as UKG is an asset.

Competencies/Skills:
Competencies and skills required to perform this job include:

  • Exceptional customer service skills and ability to liaise with individuals at all levels.
  • Exceptional detail orientation and organization skills (with strong sense of urgency & follow through)
  • Strong Excel skills with knowledge of pivot tables and formula functions.
  • Ability to multitask and prioritize changing demands, while collaborating within a fastpaced dynamic team.
  • Strong communication skills (written and verbal).

What's in It For You?

  • The opportunity to be part of a company on the leading edge of publishing, working with a very talented team and exceptional books
  • Summer Hours from late May to early September
  • Hybrid work, flexible start/stop times
  • Work from anywhere 4 weeks per year
  • Paid time off days and vacation allotment, starting at three weeks (prorated based on start date)
  • Flexible benefit plans to fit your needs and pension matching
  • Author events and access to discounted books
  • Working with passionate people

About HarperCollins Canada and Harlequin

Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of
HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins's global publishing program, Harlequin titles are published in 17 countries and 16 languages.

**Known worldwide for the quality of its list,

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