Executive Assistant

1 week ago

Toronto, Ontario, Canada Fonction publique de l'Ontario Full time
Physician and Provider Services Division

Language of Position(s):

1 Temporary - up to 6 months (with possible extension)

Are you a highly skilled and organized professional with outstanding political acuity and expertise in building stakeholder relationships? Are you adept at coordinating information flow and utilizing your innovative problem-solving skills to facilitate issues and communication management within an executive office setting? If so, then this opportunity with the Primary Health Care Branch, to provide financial, administrative, and executive support to the Director and branch managers may be the position for you.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit theOPS Anti-Racism Policy and theOPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

Refer to the "How to apply" section if you require a disability-related accommodation.
As an Executive Assistant, you will:

  • manage the flow of information and documents in the office of the Director
  • coordinate responses and actions required on behalf of the Director through ongoing liaison with senior managers and staff
  • coordinate and/or prepare briefings, correspondence, Cabinet submissions, and project reports
  • Administrative Knowledge and Skills
demonstrated experience in providing senior level executive support and services

  • the ability to acquire knowledge of strategic and operational planning, resource allocation and program development processes and practices
  • demonstrated experience in managing budgets, forecasting and monthly reporting, and in reviewing, monitoring and tracking of expenditures
  • demonstrated skills in effective issues resolution and in providing strategic advice, expertise and interpretation of policies to senior executives
  • the ability to interpret human resources policies/guidelines and legislation such as the Freedom of Information and Protection of Privacy Act
Planning and Organizational Skills

  • you have planning and organizational skills to coordinate and prioritize work to meet deadlines
Computer Skills

  • you have proficiency in the use of standard desktop computer tools, applications and software, including database systems and the Internet
1 English Temporary, duration up to 6 months, 56 Wellesley St, Toronto, Toronto Region or 49 Place D'Armes, Kingston, East Region

Compensation Group:
Association of Management, Administrative and Professional Crown Employees of Ontario
Using concrete examples, you must show how you demonstrated the requirements forthis job.

If you require a disability related accommodation in order to participate in therecruitment process, please ContactUs to provide your contact information.

All Ontario Public Service external job advertisements are posted in English and French.

To confirm the language requirements of a job, check the "language of position" information at the top of each job ad.

For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

This site is maintained by the Government of Ontario

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