Executive Assistant and Advisor, Office of The

2 weeks ago

Montreal, Quebec, Canada PSP Investments Full time

ABOUT US
We're one of Canada's largest pension investment managers, with CAD$243.7 billion of net assets as at March 31, 2023.


We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force.

Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.


Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world's top companies.

At PSP, you'll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.


EXPERIENCE THE EDGE
At PSP, we encourage our employees to grow, forge powerful relationships, contribute and fuel inspired investment launchpads. We are committed to a culture that fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an

inclusive work environment

where diversity is embraced.

ABOUT YOUR ROLE
This role is multifaceted and split amongst the following activities:
Communications Review content such as briefing notes, memos, presentations, speaking engagements, press releases, media requests, etc. on behalf of the CEO- Act as a gatekeeper and liaison between the CEO and various stakeholders, managing access to the CEO and facilitating effective communications- Represent the CEO positively in interactions with stakeholders- Proactively manage and recalibrate strategic, internal and Board priorities while using appropriate judgement

Advisory- Act as a thought partner to the CEO- Build and maintain positive and trusting relationships with stakeholders- Keep abreast of the mood in the organization and provide advice to CEO on matters, actions, and potential solutions

Operations- Vetting materials for meetings, presentations, and communications to ensure alignment with CEO standards and expectations- Assist the CEO in managing and prioritizing projects, tracking progress, and ensuring deadlines are met proactively- Provide support to the CEO to ensure effective day-to-day operations

Administrative- Work alongside the CEO's Executive Assistant to Manage the CEO calendar and travel itineraries, organize participation in meetings, external Board seats as well as handling meeting logistics

WHAT WE'RE LOOKING FOR- Agility to adapt to changing logistics in a fast-paced environment with a calm and collected approach- Strategic, critical, and progressive thinking with a proactive approach to problem-solving- Ability to synthesize and summarize large amounts of data and information in a concise and succinct manner- Strong interpersonal skills and listening skills, emotional intelligence, and ability to "read the room"- Strong organizational and project management skills- Exceptional written and verbal communication skills- Ability to handle sensitive information with the utmost confidentiality and discretion- Autonomy, resourceful, curiosity, and proactivity with a willingness to learn


WHAT YOU'LL NEED- Bachelor's degree, or equivalent experience- Proven experience, at least five (5) years, in a chief of staff, project/office manager, or executive assistant role- Advanced knowledge of Teams, Outlook, Word, Concur and PowerPoint and the interest and capacity to adapt to new technologies and tools- Proficiency in English and French (or willingness to learn) *Frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa.


We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities.

Beyond salary and incentive pay eligibility, you have access to:

  • Investment in career development
  • Comprehensive group insurance plans
  • Unlimited access to virtual healthcare services and wellness programs
  • Competitive pension plans
  • Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off
  • Inclusive paid parental leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers
  • A flexible hybrid work model with a mix of in-office and remote days based on business groups, teams, and roles
  • A hybrid allowance to support any hybrid related needs
- _Benefits package may vary based on your employee type._

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