Development Coordinator

2 weeks ago

Toronto, Ontario, Canada University of Toronto Full time

Date Posted:02/03/2023

Req ID: 29570

Faculty/Division:
Temerty Faculty of Medicine

Department:
Advancement Medicine

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:


Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

World-class talent, interdisciplinary excellence and meaningful collaboration are the hallmarks of the University of Toronto's Temerty Faculty of Medicine. As the research and educational hub within Toronto's robust health sciences network, we are uniquely positioned for impact.

We have been on the forefront of life-changing health research and innovation for more than a century and continue to solve the world's most pressing medical challenges.

The Temerty Faculty of Medicine's Advancement Office is critical to this success.

As leading advancement professionals within the largest advancement team at the University of Toronto and having recently celebrated the single largest philanthropic gift in Canadian history, we are committed to excellence and impact.

We take pride in working with alumni, volunteers and donors to advance health care, education and research. We value integrity, creativity, excellence, gratitude, accountability, learning and intentionality.

Your opportunity:

Work where the world comes to think, discover and learn.

As an important member of the Temerty Faculty of Medicine Office of Advancement, you play a tangible role in shaping and advancing the future of health and healthcare.

You will be an important member of a broader community of advancement professionals at the University of Toronto, wherestaff aspire to the highest standards of achievement and accountability.

You will also benefit from working within an institution that invests in its people.

This comes in the form of competitive compensation, health benefits, vacation and retirement benefits, tuition waivers and robust professional development opportunities, as well as a strong focus on employee support, wellness, and work-life balance.


As a Development Coordinator, you will play a key role in supporting a broad range of administrative activities pertaining to the fundraising priorities and the successful operations of our office.

Working closely with the Director, Donor Engagement you will support our fundraising initiatives related to cultivation, solicitation and stewardship, by acting as a trusted liaison between our development team and prospective and existing donors, generating reports, and drafting communications and agreements ensuring adherence to University and regulatory policies and guidelines.

Your strong communication and organization skills will enable you to track and coordinate information amongst our key decision makers.

Your responsibilities will include:

  • Advising the development team on appropriate templates, documents and on methods and policies relating to the administration of funds and awards
  • Drafting, editing and customizing content for fundraising documents, including donor agreements, and donor appreciation documents, in consultation with the development team.
  • Tracking and monitoring the status of agreements throughout various stages
  • Monitoring sponsorship pledges and other pledge commitments and drafting pledge reminders
  • Coordinating and tracking thank you letters from student award winners and donors
  • Ensuring agreements adhere to applicable policies and guidelines
  • Generating reports on gifts, funds, pledges, projects and awards from various University database reporting systems

Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience
  • Minimum of three (3) years of experience providing administrative support in a fundraising environment
  • Experience in a relationship management role
  • Proven administrative experience coordinating meetings, tracking contracts/agreements and independently drafting and editing correspondence, and documents (gift agreements templates, thank you letters, briefing notes)
  • Demonstrated data management experience producing and presenting professional reports and a variety of communications
  • Highly developed computers skills with demonstrated experience working with MS Office, and databases; experience with Arbor and web reporting or a similar fundraising database is preferred
  • Experience establishing and maintaining digital filing systems
  • Ability to work in a fast paced and results oriented environment
  • Exceptional communication and interpersonal skills, with a proven ability to collaborate with a variety of stakeholders i.e. volunteers, team members, donors
  • Strong team player who values collaboration
  • Strong organizational and analytical skills
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