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Ce Administrative Assistant
3 months ago
Land Acknowledgement
_George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live __in the community with each other._**
_At George Brown College, we have established a reputation for equipping our students with the skills, industry experience and credentials to pursue the careers of their choice. As employees, we are committed to creating an enriching learning community for our students, delivering excellence in what we do, holding ourselves accountable for our work and demonstrating diversity and respect for one another._
What responsibilities will you have in this role?
- Maintains current and historical course outlines/manuals ensuring that the correct ones are distributed for each class.
- Contacts students promptly when classes are cancelled or delayed.
- Followsup with instructors to ensure grades are received in a timely manner and enters grades in database.
- Processes amended grades as required.
- Maintains contact with fulltime program to ensure equivalency with fulltime courses.
- Performs registration procedures for students wishing to transfer, drop/add, withdraw or receive refunds from courses in Banner.
- Maintains current and historical certificate requirements and submits certificate requests to Registrar's Office after verifying that all requirements had been met by the student.
- Contacts publisher reps to order instructor copies of textbooks and distributes these to instructors.
- Orders course materials in a timely manner, ensuring the most recent edition is being used and this information is reflected in the course outlines and checks the bookstore to make sure the book has been received.
- Prepares class list and ensures an uptodate copy of the course outline is available for the instructor for the first scheduled class.
- Responds to requests from teachers for materials, photocopying or other needs.
- Identifies course needs and suggests program improvements and/or changes to published information from feedback gathered from students.
- Other related duties as assigned.
What qualifications do you need for this role?
- Threeyear diploma/degree from a recognized postsecondary institution in Office Administration, Business Administration.
- Minimum three years' experience working in an office or educational environment. Experience gained as a team player in an office environment using a variety of computer software packages such as MS Office and Student Information System databases (SIS).
- Excellent communication skills, both oral and written.
- Demonstrated initiative and ability to work independently with mínimal supervision.
- Ability to establish priorities and make decisions within prescribed boundaries.
- Strong interpersonal, customer service and organizational skills to liaise with people at all levels from executives in technology companies to entrylevel students.
- Ability to manage numerous complex and demanding tasks and to meet strict deadlines.
- Adaptability to working in a technical environment in which technical terminology is frequently used.
- Discretion, sound judgement and a commitment to preserving strict confidentiality.
- Demonstrated commitment in delivering excellent service in supporting the success of students and College employees.
- Flexibility in adapting to change and in participating in consultative decisionmaking processes.
Hours:
Monday to Friday 11:00am to 7:00pm.
Interview process may consist of a practical skills component.
***
NOTES:
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If employed currently or previously employed at GBC, please log into Cornerstone with your employee account.**:
Please ensure your resume highlights all relevant education, training and experience that are applicable to the minimum qualifications for this role.**:
The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.****Closing: March 17, 2023
