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Receptionist

1 month ago

Vancouver, Canada Arlyn Recruiting Full time


Our client is seeking a Receptionist/Administrative Assistant.


Working with Lawyers, Case Managers, Paralegals and Legal Assistants to perform duties in the scope of your capabilities as Receptionist/Administrative Assistant on an as needed basis.


  • Outstanding attention to detail and a strong aptitude for dealing with people
  • Ability to work independently as well as in a team environment
  • Superior organization and document management skills
  • Strong multitasking skills and a proven ability to thrive in a fast-paced environment
  • Proficiency with Outlook, Word, Excel, and Adobe Pro
  • Excellent spoken English, written composition, spelling, grammar, and editing skills
  • Second language an asset


    RECEPTIONIST


    • Manage reception, including incoming call handling, maintaining meeting spaces; keeping general office areas tidy and professional
    • Manage incoming mail, including Canada Post, Courier, Fax, Medical Mail and e-Post; scan, digital file, and route
    • Manage outbound mail, including Canada Post (registered mail preparation)
    • Manage Copy/Kitchen/Storage areas including supplies and daily maintenance
    • General office duties such as scanning, printing, filing, faxing, copying, etc.


      ADMINISTRATIVE ASSISTANT


      • Office Services
      • Coordinate with service provider for maintenance of copier, printers, and scanner
      • Update postage meter
      • File opening and closing procedures including data management
      • Manage closed file system, including retrievals and new files for offsite storage
      • Cull and scan aged files for storage
      • Communicate with building operator re premises when necessary
      • Office errands to bank and post office
      • Other duties that may be requested in the scope of your capabilities as an Administrative Assistant.


        Accounting


        • posting disbursements, eg., printing, postage
        • printing cheques
        • support bookkeeper


          General Terms


          • Full time, M-F, 8:30am to 5pm (37.5 hours weekly), includes 1 hour for lunch break
          • Salary Range $48,000 to $60,000 depending on experience.