Receptionist
3 months ago
**Job Title**
Receptionist
**Job Description Summary**
A critical member of the support team, the Receptionist is responsible for front desk and front office support operations within the Vancouver Market. The Receptionist will work with the Office Manager, support staff and fee-earners within the market to provide support as needed.
Key Responsibilities:
- Ensure boardrooms, kitchens and common areas are clean and presentable
- Answer and screen all incoming calls and direct appropriately
- Greet guest and offer them refreshments, notify appropriate staff of their arrival
- Arranging and tracking local and international couriers
- Manage pick up, distribution and drop off of Canada Post mail
- Maintenance of coffee machines
- Document and appropriately direct incoming cheques
- Log service calls with landlord for any required office maintenance (i.e., light bulbs, heating/cooling, etc)
- Manage access cards (access card form submission, update data base)
- Audit and order office supplies, snack supplies, drinks and company branded stationary
- Create maildrop routes upon request using Canada Post software - Order installation and removal of marketing signage
- Process company invoices. Request addition of new vendors and banking information updates with offsite finance team
- Print labels for outgoing correspondence - Assist with planning and execution of staff functions
- Ad hoc projects as required
Background and Experience
- High school diploma or GED
- 0-3+ years of experience
- Front desk and/or office experience Competencies
- Strong written and oral skills
- Dependable and consistent
- Team Player with a positive attitude
- Basic computer skills, strong Microsoft Office Suite skills
- Ability to plan, organize and manage processes
- Knowledge of office administrative duties
- Ability to follow instructions and procedure
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