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Medical Office Assistant/receptionist- Chilliwack

2 months ago

Chilliwack, Canada Fraser Health Authority Full time
Salary

The salary range for this position is CAD $25.54 - $27.22 / hour
Job Summary

Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.

Our team of 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.

Come work with us

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Connect with us

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.

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Detailed Overview

Under the general supervision of the primary care clinicians, this position provides administrative day-to-day support to the assigned primary health care services in an interdisciplinary, outreach or clinic setting. Performs duties such as front desk reception interacting directly with clients who have highly complex medical and social needs, registering new clients and booking appointments and referrals, establishing and maintaining charts and chart organization including requests, specimen processing, ordering supplies and maintaining stocks, maintaining database(s) including billing procedures and maintenance of electronic client case load, typing material utilizing word processing software, setting up and maintaining the filing systems, processing incoming and outgoing mail, faxes, reports/records and internal and courier documents, arranging meetings/special functions, and operating office equipment.
Responsibilities

  1. Provides reception services by performing duties such as operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing general clinic information, receiving visitors, and determining whether an emergent situation exists and referring to appropriate areas.
  2. Receives and registers clients, books appointments, follows up on/processes physician/nurse practitioner orders regarding referrals and diagnostic tests, contacts other clinics/departments/hospitals to obtain information and make arrangements as required and telephones and/or transmits test results and other medical information to clients, physicians and others according to established procedures.
  3. Types material such as correspondence, reports and documents utilizing various word processing software and computerized systems by performing functions such as inputting client information, maintaining registers, and typing from handwritten draft or general instruction and transcribing from dictaphone. Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the patient and/or family.
  4. Collects data from various sources, enters data into computerized systems and ensures data is kept up to date. Gathers, compiles, and retrieves information as required and prints related reports.
  5. Sets up and maintains the client and administrative filing system, according to policies and procedures designed to protect confidentiality, for a variety of records such as correspondence, reports, minutes, and directories by performing duties such as creating and labeling files, developing forms, indexing materials and filing.
  6. Processes incoming and outgoing mail, faxes, reports/records, and internal and courier documents by performing duties such as receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup as required. Signs for receipt of packages and shipments.
  7. Processes physician/nurse practitioner billings as required by entering and updating records using computerized system, calculating billing totals and following up on related discrepancies. Refers complex problems as required.
  8. Monitors levels of medical and pharmaceutical equipment and supplies and orders as necessary. Maintains levels of stationery, office supplies and resources according to pre-determined levels by methods such as photocopying, completing requisitions for signature and forwarding approved requisition to appropriate personnel.
  9. Cleans medical equipment and instruments in accordance with established procedures and provides support to physician/nurse practitioner by setting up, dismantling and maintaining exam rooms. Cleans and organizes supply areas.
  10. Arranges meetings/special functions as directed by performing duties such as booking meeting rooms, arranging catering, contacting appropriate personnel, sending invitations, typing and circulating notices and/or agendas from written drafts, and recording and distributing minutes.
  11. Operates office equipment such as photocopiers, shredders and fax machines and carries out minor maintenance such as loading paper, removing paper jams, cleaning glass, and changing toner cartridges. Refers further maintenance required to appropriate personnel.
  12. Liaises with staff of health care and social service organizations, as well as general practitioners' offices to provide program-related information.
  13. Performs other related duties as assigned.

Qualifications

Education and Experience

Grade 12, plus completion of a Medical Office Assistant diploma plus one year of recent related office/clerical experience or an equivalent combination of education training and experience.

Skills and Abilities

  • Ability to communicate effectively both verbally and in writing in English.
  • Ability to work effectively with the multi-disciplinary team and be a self-starter.
  • Ability to deal effectively with others.
  • Effective interpersonal skills.
  • Ability to deal effectively in conflict situations.
  • Ability to exercise sound judgement.
  • Ability to organize work and establish workload priorities in collaboration with others.
  • Ability to take initiative.
  • Ability to work independently and in collaboration with others.
  • Ability to type 50 wpm.
  • Ability to use applicable computer equipment and software at a basic level.
  • Working knowledge of iPHIS.
  • Working knowledge of general office practices and procedures and their application.
  • Knowledge of relevant acts, regulations, programs, policies and procedures.
  • Ability to work within a team and promote a team environment.
  • Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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Follow our Careers social channels to learn about our culture and values, hear directly from some of your future colleagues, stay updated on exciting opportunities and get valuable career tips from our recruiters.