Project Coordinator

2 weeks ago

Burnaby, Canada Provincial Health Services Authority Full time
Job Summary:

In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Senior Lead, Provincial Mental Health and Substance Use Network (Network) works in collaboration with the Senior Lead to identify and prioritize projects and is responsible for the coordination of projects relating to provincial and internal programs including the broad areas of knowledge exchange, information dissemination, research and development, and education for internal and external stakeholders. The Project Coordinator is actively involved in the planning, development, implementation, and evaluation of such projects, and reports back to the manager on each project. The role supports team efforts with internal, external, provincial and national partners on ongoing initiatives to improve the designated project objectives and deliverables. Coordinates a diversity of projects of varying size and scope working with a dynamic multi-disciplinary environment.

Duties/Accountabilities:

• Coordinates and facilitates the execution of time-limited and ongoing projects. Coordinates the execution of projects, ensuring they are done in an efficient manner, that they adhere to project protocols, that they conform to applicable institutional and ethical policies and procedures and privacy legislation, and that they are completed within the required timelines.
• Identifies, collects, analyzes relevant information relating to current projects, and provides input and recommendations to the Senior Lead, and project/program team for development, implementation, analysis, dissemination of findings, and policy/practice implications.
• As directed develops, prioritizes and implements project management timelines and work plans and assists with the clarification of project objectives to ensure that objectives of the project plan are met. Advises on implementation issues and prepares reports, briefings and presentations researching elements as required.
• Assists with the dissemination of information and knowledge related to projects and key programs and initiatives under the identified mandate areas through a variety of vehicles to internal and external stakeholder groups.
• Researches and develops project methodology, processes, tools, templates and techniques to effectively manage initiatives and projects as assigned. Collects background information for discussion with scientific, clinical, supervisory and administrative staff.
• Identifies, problem solves and works to remove barriers to successful completion of projects with an emphasis on resolving issues and facilitating collaborative relationships with all stakeholders. Coordinates and develops business cases for new initiatives.
• Coordinates the evaluation of established programs and special projects within the Department; liaising with external partners; developing evaluative surveys using web-based survey software; supporting special initiatives and assisting as required.
• Provides timely verbal updates and reports on project status to the Senior Lead as required.
• Plans, develops and prepares briefing notes; drafts relevant project documentation such as policies, procedures, guidelines, terms of reference, resource manuals, program notes for review as assigned.
• Performs other related administrative duties as assigned, including providing support for special projects as assigned by the Network team.

Qualifications:

A level of education, training and experience equivalent to a Bachelor's degree plus five (5) years recent related experience or equivalent work-related experience in a health, social services, government, or community organization. Formal training in project management and research coordination an asset. Experience in event planning, coordination, and evaluation, both virtual and in-person, considered an asset.
Demonstrated project facilitation skills with an emphasis on project planning or business case development. Ability to problem solve with a global perspective to incorporate existing systems and strategies when developing viable solutions to problems. Excellent verbal and written communication skills. Strong facilitation and presentation skills. Demonstrated analytical skills including the ability to comprehend complex issues and related data/information and present information in concise, meaningful ways. Ability to collaborate with diverse stakeholders and build consensus. Proven ability to assess and anticipate future needs and identify potential problems. Proven ability to build and maintain effective relationships with stakeholders and staff at all levels throughout the organization using skill, tact and diplomacy. Ability to productively use spreadsheet, word processing, presentation and database applications. Apply Button to Save Job

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