Administrator, Facilities Maintenance Contracts

1 month ago

Mississauga, Canada City of Mississauga Full time

Req ID: 25370
Vacancy Type: Temporary
Number of Positions: 1
Closing Date: 08/27/2024

Job Summary

Reporting to the Supervisor Facilities Maintenance Contracts, this position performs contract administration for the Electrical, Life & Safety and Service Contracts team for city-wide facilities, some of the contracts this team manages include electrical services, emergency generators, fire alarm, cleaning services to name a few.

Duties and Responsibilities
  • Manages the complete contract lifecycle, including preparation, procurement, execution, monitoring and closure
  • Prepares effective specifications for maintenance service and repair contracts related to City facilities including analyzing bids and making recommendations of maintenance contracts
  • Ensures that all contracts adhere to relevant regulations, policies and legal requirements while mitigating risks and maintaining the City's best interests
  • Ensures contractors performance aligns to the Key Performance Indicators (KPIs) as per the different Service Level Agreements (SLA) in the City
  • Monitors contract budgets, manage invoicing, track expenditures and provide regular reports to management, identifying any potential cost overruns or discrepancies
  • Responds to Service Requests (SR) in a timely manner and oversee their resolution as per SLA standards
  • Manages and coordinate applicable preventative maintenance (PM) as per contracts
  • Conducts inspections and maintain the appropriate records
  • Drives proactive problem-solving and root cause investigation when applicable
  • Develops and maintain strong working relationships with City stakeholders, including contractors and different City business units, fostering effective communication
  • Performs other duties as assigned.
  • Provides ad hoc assistance on projects/initiatives within the unit/team.
Skills and Qualifications
  • Post-secondary degree in Engineering
  • 3-5 years related experience
  • Excellent oral and written communication skills
  • A valid driver's license with regular access to a vehicle
  • Proficient with Microsoft Office and CMMS
  • May require climbing ladders and working at heights.
  • Exposure to computer keyboards and screens.
  • Hybrid office environment with regular site visits

Hourly Rate/Salary: $ 41.93 - $55.91
Hours of Work: 35 hours per week
Work Location: 950 Burnhamthorpe Rd W
Department/Division/Section: CPS/Corporate Services Dept , CPS/Facil & Property Mgmt Div , Energy Mgt & Facilities Mntce
Non-Union/Union: Non Union



We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City's commitment to Equity, Diversity and Inclusion.

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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