Administrative Assistant II

4 weeks ago

Edmonton, Canada NES Fircroft Remote Work Freelance Full time
Job Title: Administrative Assistant II
Location: Edmonton, AB
Schedule: M-F (40 hrs/week)
Job Type: Hybrid
Contract length: 11 months.
Anticipated Start date: April 29th, 2024.

Roles & responsibilities:Provides support to all terminals and Edmonton area pipeline (Edmonton Rail as needed)Ordering stationary for officer and office supplyMaterial requisitionsFollow-ups to vendor for materials that have already been ordered and haven’t arrived on time or have arrived but have been shipped to the wrong address.Shipping packages through various companies (Purolator, FedEx, Buffalo Air)PM01 requests and upkeep of OneNoteIron Mountain filing and record management.Data entry of PDM Forms, scanning onto the LAN so we have digital backups of all our client’s forms.Filing of PDM forms and 3rd part inspectionsCarrier requests and adminOrientation requests for vendors that the client uses.Adjusting Pos and PM extensionsCity permits.Communication with CBRE and inputting service requestsConfirming good/services receivedBack-office requests and communicationPM02 closuresVarious office tasks such as building spreadsheets, PowerPoints, and Word documents.Refinery and pipeline orientationsSocial convener/Dignitary preparationDocument and data control due in June.Pipeline services key contact list update 2x year.Expense report submissionApply here or send your resume to mengmeun.young@nesfircroft.com

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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