Corporate Card Administrator

Found in: beBee S CA - 2 weeks ago

Calgary, Canada Procom Full time

Corporate Card Administrator
On behalf of our client Procom is seeking an organized and detail-oriented Corporate Card Administrator. This is a 12 month contract based in downtown Calgary Alberta.

Corporate Card Administrator Job Details:
Reporting to the Manager, SCM Support Services, the Procurement Card Administrator will be responsible for the day to day operations of the Card Program; ensuring purchases adhere to the policy and guidelines, monthly expense reports are completed, journal entries submitted and errors resolved before month end. Assist in identifying new suppliers who meet minimum P-Card supplier card requirements and onboarding of approved suppliers.

Roles & Responsibilities
• Administering all Procurement Card related activities including:
• Supporting reconciliation of monthly card transactions.
• Ad-hoc support to card users.
• Upon notification from HR, Approving Manager or Card user for changes to card user job title, departments or area of responsibility; Program Administrator will temporarily suspend user's card until further determination of Procurement Card requirement for the user by Program Administrator and new Approving Manager is complete;
• Compiling and reporting meaningful Card usage and spend reports to the Approving Manager, as required
• Establishing credit limits, transaction limit and monthly limit for card users.
• Providing co-ordination for monitoring the overall Card program utilization.
• Monitoring Card purchasing activity conduct in accordance with approved Procurement Card Procedure and Guidelines; and reporting discrepancies to Procurement Governance;
• Governance of timely transaction coding and expense report approval, follow up with card users for coding errors and transaction reconciliation issues
• Maintaining Procurement Card user and vendor list and update the system accordingly. Procurement Card Administrator will send a list of users to HR every week to confirm employment status of users.
• Preparing monthly statement for payment on a timely manner
• Reconciling JE upload to ensure coding are completed, template on description is followed and the total of each upload equals the statements
• Sending Journal Entry upload to Account Payable every month to be posted to SAP. And reconcile any missing or coding errors in the Journal Entry upload.
• Storing invoices and back-up for Procurement Card in our document repository (HDMS)
• Reviewing expense reports to ensure all back-ups are provided and transaction are adhering to the Procurement Card procedures and guidelines. Procurement Card Administrator will follow the Procurement Card policy and guidelines for any report on non-compliance and misuse.
• Monthly reporting for Procurement Card Spend and Transaction Count, Spend Categories and Non-Compliance and Quarterly SVP Reporting
• Providing Tier-2 support for any Procurement Card related inquiries.
• Act as Liaison between Procurement Card Users, SSC, Scotiabank, and AP to centralize communication, provide updates on the program and any procedure changes.

Corporate Card Administrator Mandatory Skills:
• Minimum high school diploma
• 1-5 years' experience in field related business
• Be detailed oriented and accurate
• Strong verbal and written communication skills
• Work independently within a supportive team environment
• Post-Secondary education
• Supply chain management understanding & experience
• General accounting understanding & experience
• Excel spreadsheet expertise and reporting
• SAP ECC understanding & experience

Corporate Card Administrator Start Date:
The anticipated start date for this position is Mid April 2024.

Corporate Card Administrator Location:
This hybrid position is based in Calgary, Alberta, Canada. The working arrangement will be 4 days on-site and 1 day remote.

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