Sales & Event coordinator

1 month ago

Montreal, Canada Hampton & Homewood Suites by Hilton Montreal Downtown Full time

Reporting to the Director of Sales, the individual will be responsible to coordinate groups and events, and provide support to the operations of the Sales department. 

Sales, Groups & Events responsibilities:

Be the Lead Catcher for all groups leads, qualifies the opportunities, and assigns within the Sales team, according to the request and needs.

Responsible for contacting the groups, inquire about all the details of the event including number of guests, menus selections, room setup and daily schedule, audio-visual and other items needed for the event.

Responsible to qualifies, confirms and coordinates all small banquets & events/meetings.

Creates and distributes all Banquet Event Order with all the details for pour groups & events to ensure the operational team can deliver a flawless experience. Leads a weekly meeting with all operational departments to review all groups & events.

Supports in preparing communication, proposals and contracts for the Sales team when needed.

Daily update and balancing our groups blocks and inventory, according with our operating systems.

Provides and distributes monthly reporting on results and Sales objectives, as directed by Director of Sales.

Plans, coordinates all confirmed groups and events, and supports the group and the operational teams for the duration of the event.

Supports the Sales leader in sales activities and special events (Site inspection, client events, promotional activities, welcome card and gift and offices supplies) 

We are looking for the following in our next colleague: 

Solid passion and interest for guest service and hospitality

High sense of responsabilities, organized and detailled oriented 

Strong ability to communicate (spoken and written)

Flexible, showing a strong ability to adapt. 


Requirements: 

-Diploma in Hospitality management, management or other pertinent education-Minimum of 2 years of experience in hospitality, in a similar role
-Bilingual (French & English) 
-Hilton experience (a big plus) 

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