Community Wellbeing Nursing Administrative Assistant
2 weeks ago
Community Wellbeing Nursing Administrative Assistant – Ref #2024-083
Job Summary:
The Community Wellbeing Nursing Administrative Assistant will oversee administrative services and provide support to the Community Wellbeing Nursing team.
The Community Wellbeing Nursing Administrative Assistant is directly accountable to the Community Wellbeing Nurse Manager.
Qualifications:
- Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
- Completion of at least one year post-secondary education in Secretarial Arts
- Work experience and/or education in a health related area is considered an asset
- Previous office administration experience is considered an asset
- Ability to communicate effectively via telephone and in person
- Ability to communicate in Ojibway, Oji-Cree, and/or Cree is an asset
- Must have good written and verbal communication skills in order to complete correspondence and respond to requests for information
- Must be self-motivated and able to work independently
- Experience and training in cultural competency with First Nations
- Demonstrates professionalism, accountability and maintaining confidentiality
- Ability to multi-task, meet deadlines and adapt in a fast-paced environment
- Task centred, maintain a high level of efficiency and strong attention to detail
- Knowledge and sensitive of First Nations populations
- Valid Ontario G drivers licence
- Ability to perform the requirements of the role on a regular basis
Roles and Responsibilities:
- Plans and co-ordinates the activities of Community Wellbeing Nursing to increase the time available to the Community Wellbeing Nurse Manager and other members of the Community Wellbeing Nursing team for the management and delivery of the program/services.
- Co-ordinates the collection and preparation of material for programming
- Typed documents include: letters, memorandums, work plans, reports, administrative circulars, internal instructions and confidential correspondence
- Make meeting arrangements, prepare agendas and prepares minutes of meetings.
- Proofreads and modifies grammar, spelling and punctuation of all documents before submitting for signatures or mailing
- Receives, assesses for information from other departments and staff, made by telephone or in person, and/or refers to the most appropriate person
- Answers requests for information, made by telephone or in person, from the general public and other community agencies. Conveys messages to other departments, Community Wellbeing Nursing team members, and outside agencies
- Provides receptionist duties for the Community Wellbeing Nurse Manager and Community Wellbeing Nursing team members. Duties include but not limited to screening of telephone calls, taking and conveying messages and providing general information as required
- Assembles material for education and/or administrative purposes and distributes as required
- Orders and maintains an office supplies inventory for the Community Wellbeing Nursing team.
- Maintains the office filing system for Community Wellbeing Nursing
- Accesses e-mail for messages or information directed to the Community Wellbeing Nurse Manager, team members and/or self.
- Designs and produces forms and/or graphs for specific use in relation to the administrative of the project
- Inputs data related to Community Wellbeing Nursing services and compiles reports as required by the Community Wellbeing Nurse Manager and/or other team staff
- Maintain accountability by working within the program guidelines, by providing regular reports to the Community Wellbeing Nurse Manager and other team members as appropriate
- Demonstrate professionalism and accountability by maintaining client and community confidentiality and completing the required documentation
- Co-ordinates travel for Community Wellbeing Nursing team members
- Other related duties as directed by the Community Wellbeing Nurse Manager
- Provide assistance when required and any other duties assigned
Closing Date: Open until filled
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Sioux Lookout, Canada Sioux Lookout First Nations Health Authority Full timeCommunity Wellbeing Nursing Administrative Assistant – Ref #2024-083 Job Summary: The Community Wellbeing Nursing Administrative Assistant will oversee administrative services and provide support to the Community Wellbeing Nursing team. The Community Wellbeing Nursing Administrative Assistant is directly accountable to the Community Wellbeing Nurse...
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