Senior Academic Advisor, Faculty Development

4 weeks ago

Canada University of Calgary Full time

Description

The Faculty of Veterinary Medicine is currently seeking a Full-time Temporary Relief Senior Academic Advisor, Faculty Development for approximately 18 months.

The Senior Academic Advisor, Faculty Development reports to the Manager, Research, Graduate Education & Central Support with coordinated accountabilities to both the Associate Deans, Faculty Affairs and Development. The Senior Academic Advisor, Faculty Development will collaborate with the HR services partners and advisors (Academic) and all other applicable sub-units across the University to ensure appropriate and consistent application of policies and procedures This role also provides in- scope supervision, training and mentorship to Central Support and Professional Development Office staff.

This position is responsible for the management and administration of a thorough onboarding and mentorship program for UCVM faculty. They will play a leading role in consistent application of policy and procedure, and actively seeking faculty development opportunities. This new position will be highly involved in shaping and deploying new initiatives.

Access to reliable transportation is essential since UCVM is based at Foothills and Spy Hill campuses is required

Summary of Key Responsibilities (job functions include but are not limited to):

  • Academic Processes:
  • Collaborates and serves as the primary resource for coordinating academic career processes and faculty position changes. Provides support for faculty members in academic career processes
  • Oversees day-to-day functions and programs of the Office of Faculty Affairs & Development through managing the tracking, timelines, and records to ensure accuracy and that deadlines are met, Liaise with HR on challenges, Head Equivalent questions, and processes
  • Creates, collects, and reports on database to support fair and equitable distribution of effort and workload assignment.
  • Coordinates internal reviewers, committees and meeting logistics. Advises the Associate Deans, Faculty Affairs and Development and the Academic Advisor on progress and informs of any concerns. Supports new Faculty Affairs and Development Office initiated workgroups
  • Academic Portfolio (AP):
  • Assists the Associate Deans, Faculty Affairs and Development in managing the Academic Portfolio system for academic career processes. May also assist faculty members with AP upon request
  • Serves as Faculty Administrator for annual Academic Performance Reports (APR)
  • Secures final signatures required for promotion and tenure or merit and forwards to HR Services for further processing and/or retention
  • Academic Recruitment and Onboarding:
  • With the Professional Development Office and central support staff, ensures a welcoming and professional recruitment and onboarding process for new academics to UCVM
  • Tracks and oversees all academic recruitment processes (i.e., Advise committees on requirements and processes in collaboration with central support staff, Liaise with HR for training opportunities or committee inquiries, Responsible for recruitment setup including JOR, external advertising, and identification of selection committees, Create and maintain UCVM recruitment toolkit resource for committees)
  • Oversee and advise on administration of new adjunct appointments and renewals. Develop adjunct appointment guidelines and engagement initiatives
  • Leadership:
  • Establishes and delivers client-oriented services to academics, and serves as the first point of contact for key stakeholders. Develops program documentation
  • Assumes an expert role in developing and managing the administration of UCVM's professional development programs (e.g., CALF, Launch Committee, memberships, onboarding) and provides detailed analysis and authoritative advice to key stakeholders
  • Manages records for all Office of Faculty Affairs & Development people, processes, and programs
  • Provides development direction of UCVM Professional Development Office intranet and internet webpages and sites. Develop, draft and advise on communications on behalf of the Associate Deans, monitoring the ADFA inbox, newsletter content
  • Oversee the planning and execution of all regular monthly and ad-hoc seminars, workshops, and forums and other professional development opportunities
Qualifications / Requirements:
  • Bachelors degree and 3-5 years of related experience is required
  • Experience with the University of Calgary's academic career processes is required
  • Experience working with and knowledge of academic appointments, including sessional and adjunct positions, is required
  • Experience writing and editing reports, and advanced skills with expense monitoring and financial software is required
  • In-depth knowledge of, and experience with, University policies and procedures is required
  • Must have expert knowledge of Microsoft Office Products (Word, Excel, Teams, PowerPoint), including expert knowledge of Excel, and experience with PeopleSoft and SharePoint functionality and administration is required
  • Familiarity with electronic filing system and databases is required
  • Proven experience maintaining confidentiality with highly sensitive information is required
  • Proven professional work ethic with a focus on maintaining confidentiality when dealing with highly sensitive information
  • Demonstrated ability to manage multiple project priorities and deliverables is required
  • Demonstrated effective communication skills, customer service skills, and team orientation
  • Strong interpersonal skills, with the ability to build effective working relationships at all levels within the organization
  • Proven leadership and mentoring skills
  • Ability to take initiative, work independently, organize and complete work with minimal supervision
  • Ability to function well as part of a team is essential
  • Strong organizational and time management skills required, with the ability to prioritize and manage competing deadlines
  • Ability to work effectively under pressure and adapt to changing priorities
  • Possess advanced skills in Microsoft Office Suite, working knowledge of PowerPoint and familiarity with electronic filing system and databases
  • Must be open to learning and development, and be willing to accept new challenges and assignments
Application Deadline: June 5, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our .

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is . today at the University of Calgary. For more information, visit .

The University of Calgary has launched an institution-wide committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the ( ) and requests for accommodations can be sent to Human Resources ( ).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada. #J-18808-Ljbffr

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