Academic Undergraduate Advisor

4 weeks ago

Canada University of Calgary Full time

The Faculty of Veterinary Medicine is currently seeking a Full-time Temporary Relief Senior Academic Advisor, Faculty Development for approximately 18 months.


The Senior Academic Advisor, Faculty Development reports to the Manager, Research, Graduate Education & Central Support with coordinated accountabilities to both the Associate Deans, Faculty Affairs and Development. The Senior Academic Advisor, Faculty Development will collaborate with the HR services partners and advisors (Academic) and all other applicable sub-units across the University to ensure appropriate and consistent application of policies and procedures This role also provides in- scope supervision, training and mentorship to Central Support and Professional Development Office staff.


They will play a leading role in consistent application of policy and procedure, and actively seeking faculty development opportunities. Academic Processes:


Collaborates and serves as the primary resource for coordinating academic career processes and faculty position changes. Provides support for faculty members in academic career processes
Oversees day-to-day functions and programs of the Office of Faculty Affairs & Development through managing the tracking, timelines, and records to ensure accuracy and that deadlines are met, Liaise with HR on challenges, Head Equivalent questions, and processes
Creates, collects, and reports on database to support fair and equitable distribution of effort and workload assignment.
Advises the Associate Deans, Faculty Affairs and Development and the Academic Advisor on progress and informs of any concerns. Supports new Faculty Affairs and Development Office initiated workgroups
Academic Portfolio (AP):

Assists the Associate Deans, Faculty Affairs and Development in managing the Academic Portfolio system for academic career processes. Serves as Faculty Administrator for annual Academic Performance Reports (APR)
Academic Recruitment and Onboarding:

With the Professional Development Office and central support staff, ensures a welcoming and professional recruitment and onboarding process for new academics to UCVM
Tracks and oversees all academic recruitment processes (i.e., Advise committees on requirements and processes in collaboration with central support staff, Liaise with HR for training opportunities or committee inquiries, Responsible for recruitment setup including JOR, external advertising, and identification of selection committees, Create and maintain UCVM recruitment toolkit resource for committees)
Establishes and delivers client-oriented services to academics, and serves as the first point of contact for key stakeholders. Assumes an expert role in developing and managing the administration of UCVM's professional development programs (e.g., CALF, Launch Committee, memberships, onboarding) and provides detailed analysis and authoritative advice to key stakeholders
Manages records for all Office of Faculty Affairs & Development people, processes, and programs
Provides development direction of UCVM Professional Development Office intranet and internet webpages and sites. Develop, draft and advise on communications on behalf of the Associate Deans, monitoring the ADFA inbox, newsletter content
Oversee the planning and execution of all regular monthly and ad-hoc seminars, workshops, and forums and other professional development opportunities
Bachelors degree and 3-5 years of related experience is required
Experience with the University of Calgary's academic career processes is required
Experience working with and knowledge of academic appointments, including sessional and adjunct positions, is required
Experience writing and editing reports, and advanced skills with expense monitoring and financial software is required
In-depth knowledge of, and experience with, University policies and procedures is required
Must have expert knowledge of Microsoft Office Products (Word, Excel, Teams, PowerPoint), including expert knowledge of Excel, and experience with PeopleSoft and SharePoint functionality and administration is required
Familiarity with electronic filing system and databases is required
Demonstrated ability to manage multiple project priorities and deliverables is required
Possess advanced skills in Microsoft Office Suite, working knowledge of PowerPoint and familiarity with electronic filing system and databases
Must be open to learning and development, and be willing to accept new challenges and assignments
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.


For a listing of all management and staff opportunities at the University of Calgary, view our .


About the University of Calgary


UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. today at the University of Calgary. The University of Calgary has launched an institution-wide committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.


As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the ( ) and requests for accommodations can be sent to Human Resources ( ).


Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada. #

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