Administration Representative

4 weeks ago

Montréal QC, Canada MEDLOG Transport & Logistics Full time

Contribution to MEDLOG CANADA

MEDLOG is a one-stop shop for global inland solutions. We dedicate ourselves daily to be the most customer centric, reliable and resourceful logistics and supply chain provider, engaged in providing customizable logistics solutions in order to help our customers get their goods to market rapidly and, in a cost, effective manner.

Position Summary

We are seeking a competent and proactive Administration Representative to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. As an Administration Representative, you will play a key role in managing various administrative tasks, including but not limited to answering calls, greeting guests, maintaining office supplies, coordinating meetings, handling travel arrangements, and assisting with HR-related duties.

Key Accountabilities

  • Serve as the first point of contact for the organization by answering incoming calls and greeting guests in a professional and courteous manner.
  • Regularly assess space readiness, ensuring workspaces, conference rooms, and offices are safe and employee ready.
  • Monitor and maintain inventory of office supplies, including ordering and restocking as needed to ensure smooth office operations.
  • Schedule and coordinate meetings, conferences, and appointments for executives, including arranging necessary accommodations and ensuring meeting rooms are prepared.
  • Evaluate travel needs and preferences for the Managing Director and other managers, including booking flights, accommodations, and transportation arrangements. Ensure all travel plans align with company policies and budgetary guidelines.
  • Maintain accurate and up-to-date records and documents for executives, including correspondence, reports, and confidential files.
  • Assist the HR Manager with various tasks such as recruitment activities, HR events, and new hire onboarding processes. Coordinate schedules and logistics for interviews and training sessions as needed.
  • Perform basic data entry tasks as required, including updating databases, spreadsheets, and other documentation with relevant information.

Qualifications and Competencies

All MEDLOG Canada employees are expected to exhibit the MSC Values, striving to drive customer centric results in all interactions with colleagues and customers alike.

  • Proven experience in an administrative role, preferably in a fast-paced environment.
  • Excellent communication and interpersonal skills with the ability to interact effectively with employees, clients, and vendors.
  • Strong organizational skills with meticulous attention to detail.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Ability to multitask and prioritize workload effectively to meet deadlines.
  • Discretion and ability to handle confidential information with professionalism.
  • Flexibility and adaptability to handle changing priorities and responsibilities.
  • Bachelor’s degree in business administration or related field is preferred, but not required.

  • Customer Service Representative I

    1 week ago

    Montréal, QC, Canada Insight Global Full time

    Required Skills and Experience *-2 years of client-facing customer service/HR administrative experience -Proficient in Microsoft Office -Post-secondary education or equivalent customer service/HR experience -English/French Bilingualism is required -2 ans d'expérience en service client/administration RH -Maîtrise de Microsoft Office -Éducation...

  • Bilingual Customer Service Representative

    5 days ago

    Montréal, Canada Prudent Benefits Administration Services Inc Full time

    **Corporate Overview** Prudent Benefits Administration Services Inc. (“PBAS”) is an independent third-party administrator to pension and benefit plans, specializing in multi-employer trusts, with 150+ employees in seven offices across Canada serving over one million plan members and beneficiaries. PBAS provides a competitive compensation and benefits...

  • Bilingual Customer Service Representative

    2 weeks ago

    Montréal, QC, Canada Insight Global Full time

    Insight Global is looking for a Bilingual Service Center Representative to join a leading HCM/Payroll company for a full-time permanent position in Montreal, QC. The Bilingual Service Center Representative provides exceptional customer service to external client employees and handles inquiries related to payroll, time and labor management, and HR. They...

  • Bilingual Customer Service Representative

    2 weeks ago

    Montréal, QC, Canada Insight Global Full time

    Insight Global is looking for a Bilingual Service Center Representative to join a leading HCM/Payroll company for a full-time permanent position in Montreal, QC. The Bilingual Service Center Representative provides exceptional customer service to external client employees and handles inquiries related to payroll, time and labor management, and HR. They...

  • Account Representative

    1 week ago

    Montréal, Canada National Bank of Canada Full time

    **Primary Locations**:Montreal, Quebec**: **Attendance**:Hybrid**: **Employee Status**:Regular**: **Schedule**:Full-time**: A career as an Account Representative at National Bank is a job where your ability to work in synergy with several partners in the service of the client is put forward. With your excellent customer service and proactivity, you take care...

  • Bilingual Customer Service Representative

    2 weeks ago

    Montréal, QC, Canada Insight Global Full time

    Insight Global is looking for a Bilingual Service Center Representative to join a leading HCM/Payroll company for a full-time permanent position in Montreal, QC. The Bilingual Service Center Representative provides exceptional customer service to external client employees and handles inquiries related to payroll, time and labor management, and HR. They...

  • Service Center Representative

    2 weeks ago

    Montréal, QC, Canada Insight Global Full time

    Required Skills and Experience *-2 years of client-facing customer service/HR administrative experience-Proficient in Microsoft Office-Post-secondary education or equivalent customer service/HR experience-English/French Bilingualism is required-Ability to work rotationally between 8 am - 8 pm EST (as needed)-Ability to work onsite in Montreal (3x a week)-2...

  • Service Center Representative

    2 weeks ago

    Montréal, QC, Canada Insight Global Full time

    Required Skills and Experience *-2 years of client-facing customer service/HR administrative experience-Proficient in Microsoft Office-Post-secondary education or equivalent customer service/HR experience-English/French Bilingualism is required-Ability to work rotationally between 8 am - 8 pm EST (as needed)-Ability to work onsite in Montreal (3x a week)-2...

  • Sales Representative

    1 month ago

    Montréal, Canada Kruger Inc. Full time

    Kuger Inc, Division Recycling offers a full range of services, including paper, cardboard, plastic and wood recycling, as well as on-site and off-site shredding. We are currently looking for a dynamic and enthusiastic sales representative to locate sources of recyclable products and target new customers for bulk and baled cardboard recovery. His or her...

  • Sales Representative

    1 month ago

    Montréal, Canada Kruger Inc. Full time

    Kuger Recycling offers a full range of services, including paper, cardboard, plastic and wood recycling, as well as on-site and off-site shredding. We are currently looking for a dynamic and enthusiastic sales representative to locate sources of recyclable products and target new customers for bulk and baled cardboard recovery. His or her skills will enable...

  • Sales Representative

    1 month ago

    Montréal, Canada Specialty Motorsports Full time

    **Sales Representative** The job postings that garner the most attention take the next two to three sentences to introduce their business to prospective sales representatives. Take this opportunity to set your company apart from competing listings and sell yourself to job seekers by highlighting the unique company culture, working environment, and anything...

  • Service Center Representative

    1 week ago

    Montréal, QC, Canada Insight Global Full time

    Required Skills and Experience *-2 years of client-facing customer service/HR administrative experience -Proficient in Microsoft Office -Post-secondary education or equivalent customer service/HR experience -English/French Bilingualism is required -Ability to work rotationally between 8 am - 8 pm EST (as needed)-Ability to work onsite in Montreal (3x a...

  • Mortgage Representative Assistant

    1 month ago

    Montréal, Canada Desjardins Full time

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should...

  • Pharmacy Sales Representative OTC

    7 days ago

    Montréal, QC, Canada Norwell Inc. Full time

    As a member of the Norwell, Santé Grand Public Inc. sales force, the Pharmacy Sales Representative contributes to the achievement of overall sales objectives for the sales and marketing departments. Reporting directly to the District Sales Manager, the representative's main purpose is to promote and sell the company's products, develop its territory,...

  • Director, Marketing and Pricing

    1 month ago

    Montréal, Canada Administration portuaire de Montréal Full time

    **Description** Under the supervision of the Vice-President, Development, Marketing and International Relations, the incumbent will be responsible for supporting the entire vice-presidency, including the development and commercial relations teams in their marketing needs. The incumbent will be responsible for developing various marketing strategies for the...

  • ADMINISTRATIVE ASSISTANT

    3 weeks ago

    Montréal, QC, Canada Adecco Canada Full time

    Office, clerical & administrative - Administrative Assistant Adecco is currently recruiting for a Bilingual Property Administrative Assistant for a full-time permanent opportunity, with our Client in Montreal, QC . The ideal candidate must be fluently bilingual in French and English. The Bilingual Property Administrative Assistant will have the...

  • Customer Service Representative

    3 days ago

    Montréal, Canada Kuehne+Nagel Full time

    Would you like to launch your career with one of the most successful logistics organizations worldwide? Here at Kuehne+Nagel, our Montreal site is looking for a new Customer Service Representative to join our Contract Logistics team. ** Your Role **:As the Customer Service Representative, you are accountable for maintaining excellent service levels for our...

  • CIBC - Client Service Representative, Private Banking - Montreal - Bilingual

    2 weeks ago

    Montréal, QC, Canada Canadian Imperial Bank of Commerce Full time

    CIBC - Client Service Representative, Private Banking - Montreal – Bilingual page is loaded CIBC - Client Service Representative, Private Banking - Montreal – Bilingual Apply locations Montréal, QC time type Full time posted on Posted Yesterday job requisition id 2408898 We’re building a relationship-oriented bank for the modern world. We need...

  • Customer Processing Representative, Bilingual

    1 month ago

    Montréal, Canada Canada Life Assurance Company Full time

    Customer Processing Representative, Bilingual (French and English) **Description: - Permanent Full Time- Reporting to the Administration Manager, you will be responsible for various administrative functions relating to Group Retirement Plans including RRSP, RPP, DPSP and various non-registered products. You will work closely with a Group Retirement Services...

  • Bilingual Service Representative, Nsc

    5 days ago

    Montréal, Canada IG Wealth Management Full time

    **Division: IG Sales & Distribution** IGM Financial Inc. is one of Canada's leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements. The company provides a broad range of financial planning and investment management services to help more than two million Canadian meet their financial goals....