Executive Assistant
4 weeks ago
Job Title: Executive Assistant
Department: Aakom Kiyii Health Services
Classification: Full-time – Term (March 31, 2025)
Location: Brocket, AB
Reports to: Administration Manager
Position reporting requirements: Weekly/Monthly/Quarterly
Shift: M-F; 830-430; evening and weekends as required. Must be able to travel with minimal notice.
General Description
The Executive Assistant will provide administrative support to AKHS Director and interim Administrative Manager. The Executive Assistant will coordinate office meetings, documentation, spaces, equipment and assist with standard operational procedures. They will also share reception duties with the various Health Services Administrative Assistants and receptionist.
Role Responsibilities and Duties
· Coordinate Committee, Program Leaders and Director meetings including: scheduling, arrangements (food, room, lodging) meeting packages and all accompanying documentation.
· Coordinate administrative events and special projects.
· Coordinate Human Resource administrative processes.
· Act as a liaison between the Director, HR, Finance and Program Leaders.
· Basic administration of General Office and some Human Resource procedures
· Other administrative duties as assigned
Qualifications
· Office Administration Diploma or a High School Diploma, some verifiable Post Secondary experience in Business (Intro to Management, HR, Accounting, etc.)
o Will accept a combination of Gr. 12/GED and Office training preferably in Minute Taking or certificates in Business/Finance concentration.
· Minimum two years’ experience in Executive or Human Resource office assistant role.
o Experience with HRIS software an asset.
· Familiarity `with Piikani Nation Personnel Policies and Chief and Council governance structure.
· Driver’s license and reliable transportation
Job Type: Fixed term contract
Contract length: 12 months
Schedule:
- Monday to Friday
Education:
- Secondary School (preferred)
Work Location: In person
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