Technical Clerk

3 weeks ago

Barrie ON, Canada City of Barrie Full time

Choose Barrie

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

The Opportunity

The Infrastructure Department is comprised of five Branches, including three Design and Construction Branches, the Wastewater Operations Branch, and the Water Operations Branch. Key responsibilities include the operation and maintenance of the City’s environmental infrastructure and systems including water supply, treatment, and distribution; wastewater collection and treatment; and the design and construction of the City's infrastructure including treatment plants, pump stations, roads, sewers, watermains, sidewalks, stormwater management ponds, water towers and reservoirs, etc.

Under the general guidance and direction of the Supervisor of Administrative Services – IGM, the Technical Clerk position provides technical, procurement, and administrative support to the Infrastructure Department and the Corporate Asset Management Department as it relates to approved projects on annual capital project plans. Specifically, this position provides support during the preparation and submission of complex competitive procurement documents such as Request for Quotations (RFQs), Request for Proposals (RFPs), and/or Tenders. Additionally, this position acts as the Purchasing Coordinator, and creates, maintains, and processes invoices, Purchase Orders/Requisitions, Progress Payments, PO Amendments, Change Orders, Change Directives, and Award Memos in accordance with applicable policies, procedures, and by-laws. Furthermore, this position assists with general administrative tasks including assisting with website content, general filing, formatting internal and external correspondence, facilitating approvals and signatures, and distributing final documents. Overall, this position plays an integral role in providing support to various departmental tasks while keeping processes on track and moving forward in an effective manner.

Our Culture and Qualifications of the Job

Corporate Culture: Your workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.

Education (degree/diploma/certifications)

  • Two (2) year College Diploma in Business Administration or related discipline
  • Two (2) years of experience performing duties related to the above-mentioned major responsibilities
  • Demonstrated experience processing invoices and payments
Knowledge/Skill/Ability
  • General knowledge of the following principles and standards: administrative processes and practices, procurement and financial processes and practices, and records management processes and practices
  • Demonstrated ability to:
    • accurately keyboard at a speed of 50 wpm
    • develop, promote, and maintain effective and collaborative liaison with City employees, vendors/consultants, other stakeholders
    • enter, transcribe, record, store, and maintain information in written or electronic form
    • interact effectively and courteously with all levels of staff and contacts in a political and community/client service environment
    • generate ideas, conclusions, or solutions utilizing prescribed resources, reason and judgment
    • maintain a high standard of public relations at all times
    • maintain concentration on a task over a period of time despite any distractions
    • shift back and forth between multiple activities while maintaining concentration
    • work collaboratively in a group setting to achieve a desired objective, goal, or outcome
    • work independently with minimal supervision
    • work under pressure to meet deadlines or peak period workloads

  • Intermediate skills include: attention to detail; customer service; interpersonal; multitasking; organizational; prioritization; problem-solving; teamwork; time management; verbal communication; written communication
  • Advanced computer literacy using the following systems and software: Microsoft Office Suite (Excel, Access, Word), Adobe Professional, SharePoint and SAP
  • Availability to accommodate deadlines or peak period workloads that may extend beyond designated normal workday hours or normal hours per week
Conditions of Employment
  • Satisfactory Criminal Record Check *
*Please note that this is a requirement of the position for any new employees to the City of Barrie in accordance with the Police Record Check Procedure . Existing employees who have met this criteria will be exempt from this requirement.

Other Important Information

Location: City Hall, 70 Collier Street, Barrie, Ontario

*Please note that the City has a Hybrid Work Program Policy in place that may allow for a hybrid work arrangement for employees who meet eligibility requirements.

Hours: The normal hours of work are 35 hours per week in accordance with the Collective Agreement.

Wage: This position is within the CUPE Local 2380 Bargaining Unit with the following pay level and 2024 pay range:

  • Yearly Salary: $52,798.20 to $63,226.80
  • Hourly Pay Rate: $29.01 to $34.74
Benefits: This position includes a comprehensive union benefit plan, including but not limited to extended health and dental coverage, life and accident insurance, paid vacation and sick days, short/long term disability plans, OMERS pension plan, discounted rate for City Fitness Memberships and much more.

How to Apply: Click the ‘ Apply Now ’ button at the top and/or bottom of the job posting to start the application process. Please note that emailed applications will not be considered.

The City of Barrie is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness and welcomes applications from qualified individuals of diverse backgrounds. We are committed to providing barrier-free and accessible employment practices and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. If contacted for an employment opportunity, please advise if you require Code-protected accommodation and we will work with you to meet your needs.

The job posting has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties and responsibilities required of employees to do this job. For full position details, please request a copy of the job description by emailing HR.Recruitment@barrie.ca .

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