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Technical Clerk

4 months ago

Barrie, Canada City of Barrie Full time

**Posted**:Wednesday, May 08, 2024**

**Job Number**:PC**-24-36**

**Job Type**:Permanent** Full-time, Union**

**Position Closing Date**:Wednesday, May 22, Year** at 11:59pm**

**Choose Barrie**

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

**The Opportunity**

The Infrastructure Department is comprised of five Branches, including three Design and Construction Branches, the Wastewater Operations Branch, and the Water Operations Branch. Key responsibilities include the operation and maintenance of the City’s environmental infrastructure and systems including water supply, treatment, and distribution; wastewater collection and treatment; and the design and construction of the City's infrastructure including treatment plants, pump stations, roads, sewers, watermains, sidewalks, stormwater management ponds, water towers and reservoirs, etc.

Under the general guidance and direction of the Supervisor of Administrative Services - IGM, the Technical Clerk position provides technical, procurement, and administrative support to the Infrastructure Department and the Corporate Asset Management Department as it relates to approved projects on annual capital project plans. Specifically, this position provides support during the preparation and submission of complex competitive procurement documents such as Request for Quotations (RFQs), Request for Proposals (RFPs), and/or Tenders. Additionally, this position acts as the Purchasing Coordinator, and creates, maintains, and processes invoices, Purchase Orders/Requisitions, Progress Payments, PO Amendments, Change Orders, Change Directives, and Award Memos in accordance with applicable policies, procedures, and by-laws. Furthermore, this position assists with general administrative tasks including assisting with website content, general filing, formatting internal and external correspondence, facilitating approvals and signatures, and distributing final documents. Overall, this position plays an integral role in providing support to various departmental tasks while keeping processes on track and moving forward in an effective manner.

**Our Culture and Qualifications of the Job**

**Corporate Culture**:Your workplace values align with our corporate values of **_Strive, Share and Care_** and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.

**Education **(degree/diploma/certifications)
- Two (2) year College Diploma in Business Administration or related discipline
- Position Equivalency Code: C

**Experience**
- Two (2) years of experience performing duties related to the above-mentioned major responsibilities
- Demonstrated experience processing invoices and payments

**Knowledge/Skill/Ability**
- General knowledge of the following principles and standards: administrative processes and practices, procurement and financial processes and practices, and records management processes and practices
- Demonstrated ability to:

- accurately keyboard at a speed of 50 wpm
- develop, promote, and maintain effective and collaborative liaison with City employees, vendors/consultants, other stakeholders
- enter, transcribe, record, store, and maintain information in written or electronic form
- interact effectively and courteously with all levels of staff and contacts in a political and community/client service environment
- generate ideas, conclusions, or solutions utilizing prescribed resources, reason and judgment
- maintain a high standard of public relations at all times
- maintain concentration on a task over a period of time despite any distractions
- shift back and forth between multiple activities while maintaining concentration
- work collaboratively in a group setting to achieve a desired objective, goal, or outcome
- work independently with mínimal supervision
- work under pressure to meet deadlines or peak period workloads
- Intermediate skills include: attention to detail; customer service; interpersonal; multitasking; organizational; prioritization; problem-solving; teamwork; time management; verbal communicatio