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Litigation legal assistant

2 months ago

Montréal QC, Canada KRB Avocats | Lawyers Full time

About Us

KRB Lawyers is a leading Canadian law firm specializing in business law, with a focus on M&A, real estate, finance, and commercial litigation. With offices in three major cities, our culture is dynamic, collaborative, agile, and driven. We are a firm that places as much value on supporting its people as it does on delivering excellent service to its clients. Our talent is at the heart of our organization. We have high expectations of ourselves and one another, and work as a team. If this sounds like you, we look forward to hearing from you.

Benefits

  • Flex time
  • Excellent health benefits
  • Telemedicine and support services

Role

We are seeking a full-time Litigation Assistant to join our Litigation Group in Montréal. The candidate in this role will provide administrative assistance to a dynamic team and play a key role in the supporting high-profile transactions.

Primary Responsibilities

Documents

  • Prepare, edit, format, print, scan and revise correspondence, memoranda, litigation documents, reports, forms, labels and other materials.
  • Proofread documents and check for appropriate format, spelling, grammar and clarity.

File and Time Management

  • Manage files including: open new files, maintain large and complex files, develop, maintain and utilize an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
  • Work with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
  • Manage key dates and update calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
  • Update contact names and addresses in the client database on a regular basis.

Lawyer & Client Support

  • Coordinate client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
  • Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; and arrange for specialized mail or messenger services as required.
  • Receive, handle, screen and/or direct incoming calls as directed by lawyers; respond to routine inquiries and requests from clients; and take messages as required.

Financial and Administrative Functions

  • Assist with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
  • Work with Finance to coordinate new Client and Matter openings and payment matters.
  • proactively as a positive and productive member of the team.
  • Perform such duties as may be reasonably assigned from time to time.

Qualifications:

  • Legal Assistant Diploma or equivalent.
  • Minimum three (3) years of experience as a litigation legal assistant.
  • Excellent oral and writing skills in French and English
  • Excellent time-management and organizational skills
  • Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
  • Capacity to perform duties with speed and accuracy.
  • Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
  • Ability to follow-up on files and delays with minimal supervision.
  • High level of discretion and confidentiality.

Joining KRB means making the choice to be fulfilled within a team of excellence and experience.

Our talent is at the heart of our organization. We strive for diversity, equity, and inclusion, and value the unique skills and experiences that everyone brings to KRB.

Our employees benefit from flexible work schedules and conditions (personal obligations/ sickness days offered in addition to annual vacation). We offer access to a comprehensive health benefits package and an employee assistance program and telemedicine services.

Finally, KRB allows its employees to value and maximize their experience, thanks to professional development opportunities and charitable commitment.