Property Management Administrator

3 weeks ago


Surrey British Columbia, Greater Vancouver, Canada Bloom Recruitment Inc Full time

Bloom Recruitment is in search of a Property Management Administrator with commercial + residential property management experience to join our client's team immediately. This opportunity is based in Surrey, BC with a fully on site requirement.


Role: Property Management Administrator – Commercial & Residential Properties

Location: Guildford Area - Surrey, BC

Industry: Property + Strata Management


Profile:

Administrative Support, Executive Management Support, Front Office Operations, Customer Service, Records management, Database Management, MS Office

.

Responsibilities:

  • Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.
  • Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
  • Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.
  • Provide high quality of customer service,
  • Update and maintain current daily and emergency tenant contact lists and tenant information manuals.
  • Provide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.
  • Process correspondence for tenants, contractors and other third parties for Property Management staff.
  • Maintain and update insurance certificate files for all contractors performing work at the properties.
  • Assist with the scheduling of contractor work and coordinate with tenants.
  • Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies.
  • Maintain and update as necessary all tenant contact information, after hour access
  • Maintain reported Risk Management Policies and Incidents immediately upon occurrence and emergency contact information as well as a master tenant contact e-mail address listing.
  • Handle miscellaneous assignments as requested by management.
  • Maintained a highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts and POs.
  • Assisted property manager as needed on special projects.
  • Assist with the coordination of rent/lease collections.


Tenant Services:

  • Assist and administer lease agreements.
  • Dispatch tenant work orders; Maintain tenant work order e-mail.
  • Handle tenant, vendor, and prospective tenant walk-ins.
  • Assist with tenant and vendor related interface as needed.
  • Assist Property Manager with tenant relations as required


Required Experience:

  • 2-3 years administrative experience in a commercial leasing office environment
  • Knowledge of office and accounting procedures
  • Familiarity with facilities operations & Residential tenancies
  • Excellent customer service
  • Strong ability to work independently; Ability to research and problem solve
  • Demonstrated knowledge of phone and email procedures and etiquette
  • Ability to prioritize and meet deadlines.
  • Strong attention to detail
  • Ability to create forms from scratch
  • Very organized
  • Knowledge and understanding of filing with Land titles
  • Understanding of Strata Form B’s F’s and I’s.
  • Adobe
  • Typing at 30 words per minute
  • Excellent Microsoft Excel + Word skills

  • Operations Manager

    2 weeks ago


    Surrey, British Columbia, Greater Vancouver, Canada Robert Half Full time

    We are working with a growing and leading construction company that specializes in residential, commercial, and infrastructure projects. As our client continues to grow, we are seeking a highly skilled and motivated Operations Manager to join a collaborative team.Position Overview:We are looking for a dedicated Operations Manager to oversee the daily...

  • Procurement Manager

    1 week ago


    Surrey, British Columbia, Greater Vancouver, Canada Pomerleau Full time

    Taylor Ryan is excited to be partnering with Pomerleau to recruit a Procurement Manager for the Surrey-Langley SkyTrain Extension. This is a major project for the province, that will provide high-quality, low-cost transportation for tens of thousands of people across the region and with an estimated price tag of over $4 billion. The role provides a fantastic...

  • Project Manager

    3 days ago


    Surrey, British Columbia, Greater Vancouver, Canada Industrial Electric Mfg. Full time

    IEM Canada, (Industrial Electric Manufacturing, Inc.) in Surrey, BC, is the largest independent full-line manufacturer of custom electrical distribution and power quality equipment in North America. IEM has delivered customer-specific solutions to meet the ever-changing power requirements of growth industries in North America for over half a century. Due to...


  • Surrey, British Columbia, Greater Vancouver, Canada Liberty Steel Buildings Inc. Full time

    We are seeking a Project Manager to join our growing construction team in Surrey, BC. The Project Manager will report directly to the Ownership Team / Project Engineer and is responsible for management, coordination, scheduling and delivery of industrial/commercial projects across British Columbia.The Liberty Group of Companies has been in operation since...

  • Conveyancer

    9 hours ago


    Coquitlam, British Columbia, Greater Vancouver, Canada Avisa Group Full time

    We are seeking a skilled and motivated Conveyancer to join our dynamic Property Law team at Clark Woods LLP. The successful candidate will be responsible for managing all aspects of the conveyancing process, ensuring a seamless and efficient transfer of property ownership for our clients.Key Responsibilities:Manage residential and commercial property...


  • Richmond, British Columbia, Greater Vancouver, Canada SKIN STUDIO MD Full time

    Job descriptionWe are looking for Medical Aesthetics front desk receptionist/administrative assistant who is inspired to provide excellent customer service. The ideal candidate will have excellent people skills and have the ability to sell medical aesthetics oriented services over the phone, email and dm.We are seeking to hire someone who is friendly,...


  • Burnaby, British Columbia, Greater Vancouver, Canada Goldbeck Recruiting Full time

    Our client is one of BC’s top retailers with over 150 retail locations and major warehouse and distribution operations. A top employer offering an exceptional place to work, flexible work hours, earned days off, extended health and dental benefits, maternity leave top-up payment, a pension program, in-house professional and leadership development and...


  • Langley, British Columbia, Greater Vancouver, Canada West Coast Seniors Housing Management Full time

    This is a temp role for approximately 10 months. This is a hybrid position.ABOUT US:At West Coast Seniors Housing Management we see our communities as a family and we are equally committed to our residents and our staff. We provide an engaging work environment and treat each other with respect and dignity. We invest in the growth and development of our teams...

  • Chairperson

    3 weeks ago


    Surrey, British Columbia, Greater Vancouver, Canada Altis Recruitment Full time

    Our client in the public sector is seeking a Chairperson for their Pension Committee. In this role, you will be responsible for providing leadership and oversight to ensure effective management and governance of the pension plans. This role is a member of the executive team and reports to the Board of Trustees. You will be responsible for hosting meetings,...


  • Surrey, British Columbia, V3R, Greater Vancouver, Canada Fitness World Full time

    Assistant Fitness ManagerThe Assistant Fitness Manager (AFM) reports the General Manager and Fitness Manager and oversees all fitness and personal training products and services offerings of a Fitness World location. The AFM builds and maintains an engaged and high performing fitness team of Personal Trainers, and ensures a best in class fitness experience...


  • Langley, British Columbia, Greater Vancouver, Canada The Mutual Fire Insurance Company of British Columbia Full time

    About UsThe Mutual Fire Insurance Company of British Columbia is growing and is seeking a Commercial Farm Underwriter to join our team. Founded in 1902, Mutual Fire Insurance was the first mutual insurance company headquartered in British Columbia. Today, the company provides solutions for farm, commercial, and home insurance needs from British Columbia to...

  • Senior Manager

    3 days ago


    Burnaby, British Columbia, Greater Vancouver, Canada Overtime Recruitment Group Full time

    Job Description Title: Senior Manager – Strategic Initiatives and Impact Scope: OrganizationPurpose: To create and facilitate the development and implementation of strategic initiatives and the evaluation frameworks that advance the organization’s vision, mission and mandate, while at the same time demonstrate compliance with all relevant internal...

  • Portfolio Manager

    3 days ago


    Richmond, British Columbia, Greater Vancouver, Canada Private investment capital company Part time

    Compensation:$60 CAD per hour, contractual positionPart-timeBonus pay for capital raisingOverview:We are seeking a UDP - Registered Advising Representative to join our team. The ideal candidate will possess excellent communication skills and be able to assist customers effectively.Duties:Experience Level: SeniorWe are seeking a highly motivated and...

  • Operations Manager

    6 days ago


    Langley, British Columbia, Greater Vancouver, Canada Canadian Energy Full time

    Canadian Energy is part of the SOLV4EX Group.Canadian Energy is a well-established, successful, growing stored and renewable energy company with locations across Canada. We provide our customers with solutions in the form of batteries, stored energy, DC power conversion and renewable energy across Canada and around the world.As the Operations Manager, you...


  • Delta, British Columbia, Greater Vancouver, Canada QCA Systems & QCA Insights Full time

    This position offers the chance to join a fast-growing segment of our business, focusing on new developments and supporting ongoing projects in urban rail.The Manager, Systems Engineering is responsible for the successful design, development, and implementation of technical solutions. The role will require review of technical specifications, assigning tasks,...


  • Surrey, British Columbia, Greater Vancouver, Canada Colony Construction Full time

    At Colony Construction, Building Happiness is our ethos. Founded in 1985, we've evolved from a modest steel builder to a global leader in heavy industrial buildings. In 2015, we became a full-service general contractor with self-perform labor crews, ensuring transparency and trust. With 38 years in the industry and over 600 projects worldwide, our growth...


  • Richmond, British Columbia, V6W 1A8, Greater Vancouver, Canada Saltworks Technologies Full time

    Saltworks Technologies (Richmond, BC) is a global technology leader in advanced industrial wastewater treatment and lithium refining. Our innovative machines produce clean water from high-strength industrial discharges and refine lithium to support the energy transition. We offer meaningful and exciting work in a collaborative environment, driven by...


  • Burnaby, British Columbia, Greater Vancouver, Canada Torus Talent Full time

    Our client is the leading provider of smart logistics solutions, enabling the flow of trade across the globe. They are currently looking to hire a Senior Project Manager who will be responsible for leading the electrification of one of British Columbia and New Brunswick's largest fleet of off road vehicles. This will include working with internal and...

  • Project Manager

    1 week ago


    New Westminster, British Columbia, Greater Vancouver, Canada PrecisionERP Incorporated Full time

    PrecisionERP Inc is seeking for Project Manager with 5+ years of experience to work HYBRID for our BC client.Role: Project ManagerDuration: July 2024 - July 2025Location: New Westminster, BC To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:Bachelor's or master's degree in business...


  • Delta, British Columbia, V3M, Greater Vancouver, Canada Intelligent City Full time

    As Production Supervisor, you will oversee and coordinate aspects of the manufacturing processes, including production management, performance and resource allocation to meet goals. Your responsibilities will include managing production activities, ensuring efficiency, and meeting quality standards. You will utilize your leadership skills to supervise and...