Operations Coordinator

3 weeks ago

Squamish BC, Canada Vancouver Community College Full time

Position Title Operations Manager, Academic
We acknowledge that Vancouver Community College (VCC) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial.


Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.


Come join the VCC community as we shape the future together.

Come join VCC - We are looking for two Operations Managers, Academic


This position is responsible for leading and managing processes associated with the planning and implementation of a variety of programs and initiatives. Reporting to the Vice President, Academic, this position is a member of an operations management team, working collaboratively and cross-functionally across the Vice President Academic portfolio. This position collaborates with Deans and Department Leaders, finance, and senior administration in enrolment planning, scheduling, timetabling, financial and operational management of programs. It also provides direction in matters relating to budget, policy, procedures, and systems. The position works closely with others to ensure streamlined and effective management and program structures that meet the needs of the students, and to foster effective internal and external working relationships.
Duties & Responsibilities * Works closely with Deans and Associate Directors in administrative leadership and oversight of program delivery including contract management.
Analyzes department policies and processes, support structures and system needs and in consultation with the Deans, initiates changes and/or establishes new systems as appropriate.
Facilitates communication to improve processes and promotes strong internal controls. Makes recommendations to the Dean and develops implementation plans.
In consultation with the Deans and Associate Directors, prepares and manages operations and capital budget development, analysis and reporting as well as oversight of Department Head commitments on budgetary matters (special projects).
Reviews and analyses school and department operations and procedures against relevant risks identified and prioritized within the institutional risk registry and develops plans and timelines for remediation and mitigation.
Conducts market research to determine opportunities for new programming and partnerships and develops business plans as required.
Supervises assigned staff and participates in the recruitment, promotion, evaluation, training and development, and performance management of staff within the scope defined by College policy and the Collective Agreements.
Ensures policies and collective agreements are adhered to and serves as a resource for matters relating to policy, procedures and governance.
Ensures proper management of the department's document management systems including establishing policies and procedures for information management.
Assists in the writing of proposals, letters and other documents required by the Dean.
Contributes to the positive working relationships within the School and assists with the planning and implementation of School team building activities.
A Bachelor's Degree from a recognized educational institution.
Five (5) years recent relevant educational administrative or related experience in a relevant discipline with increasing levels of responsibility managing complex budgets and recruiting, supervising and managing the performance of employees.
Or equivalent combination of education, training and experience.
Ability to apply project management skills and processes.
Ability to think innovatively and creatively in planning and developing a fresh approach to existing activities.
Demonstrated ability to plan and manage multiple projects in a rapidly changing environment.
Ability to analyze, organize and evaluate or interpret data and information accurately and in a timely manner.
Advanced proficiency in MS Office and other standard computer applications.
Compensation beyond the control/mid-point requires approval by the Public Sector Employer's Council Secretariat (PSEC).


Employment Group Administration
Type of Position Permanent
Employment Type Full Time
Department VP ACADEMIC
Position End Date - For Temporary Positions
Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants to apply.

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