Executive Assistant to CEO

4 weeks ago

Montréal QC, Canada Permalution Full time €50,000 - €60,000

Overview We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will possess exceptional administrative skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of the executive office and requires a professional demeanor, excellent communication skills, and a commitment to providing outstanding customer service. Responsibilities Manage the CEO's calendar using Microsoft Outlook Calendar, scheduling appointments and meetings while ensuring optimal time management. Handle correspondence, including emails and phone calls, demonstrating excellent phone etiquette and professionalism. Assist with bookkeeping tasks and maintain financial records using QuickBooks. Prepare documents and presentations using Microsoft Office and Google Workspace. Perform data entry, filing, and organization of important documents to ensure easy access. Provide clerical support including proofreading reports and documents for accuracy. Coordinate travel arrangements and itineraries for the CEO as needed. Serve as a point of contact for internal and external stakeholders, providing exceptional customer service. Manage multi-line phone systems effectively while maintaining a welcoming front desk presence. Experience Proven experience in an administrative role or similar position with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Familiarity with QuickBooks for bookkeeping purposes is preferred. Previous experience handling customer service inquiries is advantageous. Strong typing skills with attention to detail in data entry tasks. Experience with DocuSign for document management is a plus. Ability to work independently while managing multiple priorities in a fast-paced environment. Excellent clerical experience with an emphasis on filing systems and office management. Afin de répondre aux critères spécifiques du programme de subvention auquel ce poste est rattaché, le candidat doit être une femme âgée de moins de 30 ans. Job Types: Full-time, Permanent Pay: $50,000.00-$60,000.00 per year Language: English (preferred) Spanish (preferred) French (preferred) Willingness to travel: 25% (preferred) Work Location: Hybrid remote in Montréal, QC

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