CEO Executive Assistant

4 days ago

Montréal, Canada Rodeo FX Full time

Company Description

As a company founded and run by an artist, it's our mission to provide talented artists with the freedom and resources they need to deliver quality work and to thrive in a fun and creative environment.

**Job Description**:
The Executive Assistant is responsible for providing administrative support to the President, including management of his agenda, preparing letters or other documents, organizing meetings and following-up on action items. They act as a key resource to the CEO and executive team, by handling many day-to-day issues and acting as the main point of contact for the various departments.

**Main responsibilities**:

- Assist in the management of administrative tasks (agenda, correspondence, meetings, travel, expenses, etc.) and all related activities to facilitate the role of the President;
- Organize calendars, define objectives, priorities, and information and reports required for the President’s appointments, meetings, conferences, seminars, etc.;
- Plan meetings and make arrangements to make sure the meetings run smoothly (welcoming the participants, reservation of rooms, caterer, etc.);
- Coordinate and manage communications related to the President and maintain and manage good internal and external working relationships with key collaborators. Effectively communicate the CEO’s requests, needs, concerns, vision and ideas to employees or management in an effective and efficient way;
- Participate in executive meetings, take minutes and follow-up on action items;
- Oversee and coordinate travel arrangements for the executive team, provide all required documentation and logístical details, including itineraries, tickets, car rental, restaurant reservations, etc. Transcribe all information in the agenda;
- Support the CEO in the preparation, drafting or revision of various documents and communications. Manage and update of all President's files and documents;
- Participate in any other activities, projects or related tasks as required.

**Qualifications**:

- 3 years of experience in a similar position;
- DEP in Administration or another related field;
- Fluent communication skills in English and French, spoken and written;
- Advanced knowledge of Microsoft Office and Google Suite;
- Strong interpersonal skills, decision-making and problem-solving;
- Confidentiality, discretion, organization, attention to details and initiative.

Additional Information
- Full-time, 1 year contract with possibility of permanency;
- 5 paid sick days;
- 2 additional statutory holidays in the winter holidays;
- Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
- RRSP with employer contribution;
- Discounts with Bixi, Nautilus Plus and many more local businesses.
- Diversity is a core value at Rodeo FX. We are passionate about building and sustaining an inclusive and equitable work environment where diversity is celebrated and valued. We believe every member on our team enriches our work by exposing us to a broad range of ways to perceive and interact with the world, identify challenges, and to design and deliver projects._

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