Full Time Human Resources Assistant

2 weeks ago

Toronto ON, Canada Good Shepherd Ministries Full time

Reporting to the Manager, Human Resources, the Human Resources Assistant enhances the dignity and quality of life of our clients through his/her assumed responsibility for the efficient operation of the Human Resources administration of Good Shepherd Ministries.
Post-secondary education in Human Resources
Experience in the areas of recruitment, onboarding, new hire orientation, health & safety, training coordination & administration/ HR reporting
Understanding of Privacy Act, Federal and Provincial Employment Legislation
Proficiency in MS excel
Experience working with HRIS is an asset.
Assist with the recruitment process by posting, updating, and closing internal and external job posts/ opening and closing a recruitment file/ prescreening and shortlisting candidates/ scheduling interviews/ performing reference checks/ gathering all required documents for a job offer;
Track the progress of all recruitment activities and report the recruitment status as required;
Coordinate and schedule an orientation session and mandatory compliance training for new hires working with department heads and external vendors;
Track, monitor, and maintain a database for work permit/visa status; escalate any case that needs attention to enforcement of the GSM employment policies;
Track and monitor the trial/ probation period, send a reminder email to department heads and managers, and collect evaluation forms for Human Resources Manager’s review;
Support the rollout of various HR programs/initiatives as assigned (i.e. sending a meeting invite for annual Joint Health & Safety Committee Meetings, surveys, GS employee events, etc. Coordinate and arrange internal and external training for employees, register employees who have been approved for training for an external training program, prepare logistics of training, etc.
Track and maintain a database for training history and mandatory job-related license expiry date, file a copy of all relevant documents;
Administer all HR-related expenses, log and track records;
Pull data and prepare statistical data as requested;
Work collaboratively with Payroll and Benefits Assistant where and when necessary to share and provide the required information in time for payroll and benefits administration;
Perform any other tasks as required or as assigned from time to time by the Manager, Human Resources or designate.
Job Type: Full-time
Dental care
Monday to Friday

Human resources: Ability to Relocate:
~ Toronto, ON M5A 1T3: Relocate before starting work (required)

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