Finance Coordinator

1 month ago

Ontario, Canada Granite Club Full time

Friday, May 10, 2024

The Granite Club is looking for a Finance Coordinator to join our Finance team. This unique position reports to the CFO but covers two areas within the Finance team. It provides administrative support to the CFO and Controller at the Granite Club as well as acts as a part time Accounts Receivable Representative. Time allocated to each role is expected to be 50/50.

Benefits of working for the Club

  • Healthy and delicious daily food offerings in our Staff Caf.
  • Exciting and diverse Employee events for both Staff and their friends and family.
  • Discounted Goodlife Fitness memberships.
  • An Employee Wellness Program focused on both physical and mental health.

Primary Responsibilities

Accounts Receivable Representative Duties (Team of 3.5)

Daily Tasks

  • Respond to Member inquiries in person and over email/telephone.
  • Prepare letters and document collection correspondences on Member’s accounts.
  • Process credit card payments received from Events and maintain credit card forms for upcoming events/reciprocal guests.
  • Daily collection and filing of chits and cash payments dropped in locked boxes.
  • Balance daily cash out reports from parking, food & beverage, and other outlets. Follow up with Managers when chits/cash are missing and ensure all cash clearing accounts are balanced.
  • Daily closing of debit transactions at the main counter.
  • Review Member accounts with credit balance and prepare requests for refund cheques.
  • Scan AR documents.
  • Prepare monthly statements for mailing.
  • Weekly update of the account’s website.
  • Manage suspended Member posted list and prepare report for Governance Committee meeting.
  • Follow-up on un-posted transactions.

Ad hoc

  • Assist in the annual Member upgrade process.
  • Create new accounts for staff and contractors.
  • Create special statements.
  • Administrator of Concur, our Travel Reimbursement software system: set up new employees, new GL accounts and approvers, as needed
  • Manage the corporate credit cards – apply for new ones, adjust credit limits, etc.
  • Liaise with Bank for any documents required in setting up access for new employees
  • Manage information requests by the CFO and Controller
  • Assist in the preparation of routine financial report packages and other related information.
  • Attends two Board Committee meetings as requested, assist with minute taking.
  • Liaises with Department Managers/Leaders as needed to assist with the CFO’s work and project flow.
  • Assist with preparation of material for Board and Committee packages as needed.
  • Responsible for ordering office supplies as needed.
  • Scanning and filing administrative documents, contracts.
  • Handling incoming and out-going mail.
  • Other tasks as may be requested from time to time.

Required Qualifications

  • Minimum of post-secondary education (preferable in Accounting/Business Administration/Finance).
  • Strong Microsoft Office (Word, Excel, and PowerPoint) knowledge and a proficiency in general accounting knowledge.
  • Basic accounting skills and accounts receivable experience an asset
  • Superior knowledge of the written and oral English language, superior knowledge of grammar and spelling.
  • Strong analytical and problem-solving skills.
  • Excellent communication skills, verbal and written.
  • Strong organizational and interpersonal skills; ability to deal with a cross-section of internal and external customers in an efficient, timely and congenial manner.
  • Responsible with integrity and ability to maintain confidentiality.
  • Self-starter with strong initiative and positive enthusiasm
  • Ability to prioritize and effectively execute tasks is crucial.

About the Club

The Granite philosophy of uncompromising quality is showcased in its state-of-the-art athletic facilities, world-class events and programs for all ages, delectable dining experiences and personalized services, each tailored to suit the varied needs and desires of its diverse and sophisticated Membership.

The Granite Club is Canada's premier private Members' family, athletic, recreation and social club. Located in north Toronto, we offer our 12,000 Members the highest standard of facilities, programs and services.

We strive to recruit enthusiastic, dedicated individuals with a passion for providing exceptional service. We’ll reward all your hard work with a competitive salary and

If you are a passionate individual looking to work as part of an established team, click apply now

We thank all applicants for their interest; however only those selected for an interview will be contacted.

As part of Granite Club policy, a condition of employment is to perform a criminal background check and a vulnerable sector search demonstrating a satisfactory criminal record prior to commencing employment.

The Granite Club is committed to providing fair and accessible employment practices. If selected for an interview, we will be happy to work with you to ensure your interview is accessible and accommodation is provided based on the information you provide to the Granite Club Recruiter.

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