Jr. High Administrative Assistant

2 weeks ago

Calgary AB, Canada St. Clement's School Full time

Glenmore Christian Academy (GCA) is a private Alberta accredited Christian school located in the Southwest of Calgary, Alberta, specializing in the education of children in grades K-9. GCA is a member of AISCA (Association of Independent Schools and Colleges in Alberta) as well as ACSI (Association of Christian Schools International). GCA’s mission is to Teach Truth, Inspire Excellence, Experience Christ and Server through Love. GCA has a head of school, two principals and a staff of over 100 serving approximately 1000 students.

GCA is looking for a Full-Time Jr. High Administrative Assistant to provide support to the Principal, Vice Principal, Staff, Students and GCA Community. The successful candidate will be highly professional, organized, detail-oriented, self-motivated with strong technology skills.

Responsibilities

Key responsibilities for the full-time Administrative Assistant will be wide in scope and will include many different tasks and responsibilities. Responsibilities may include but not be limited to:

  • Office response / point of contact – during peak times
  • Payworks – entering teacher absences and substitute pay
  • Substitute Teachers - sign in process, ensuring new subs on payroll / assist in scheduling
  • PAT point person incoming / outgoing forms
  • Assisting staff, students, parents by phone, email and at the counter
  • Drafting general correspondence and ensuring accuracy of all documents and letters generated at the school level
  • Weekly Communicator and Admin communication updates
  • Daily receipting and documenting incoming money from parents / students / staff
  • Assist with report card preparation and printing
  • Assist with School Calendar
  • Managing volunteer database – policy acknowledgements and police checks / authorized drivers
  • Maintain monthly Incident Report
  • Fire drill booklets / bags for classrooms and fire drill attendance
  • Powerschool work:
  • Daily attendance
  • Allergy lists / forms
  • Loading photos
  • Verification forms / maintain student records
  • Teacher and Parent Handbooks
  • Alberta Health Submissions
  • Work with the following programs: Solaro / Exambank / IXL
  • Maintain the workroom
  • Main buyer of supplies, purchases, gift cards
  • OH&S Committee Member
  • Library Tasks: ordering, maintenance, staff and student support and inventory
  • Assist teachers with Field Trip protocols

Qualifications

  • Is able to clearly express his or her faith and relationship with Jesus Christ as Lord and Saviour
  • Agrees wholeheartedly with and abides by the GCA Statement of Faith – without reservation
  • Successful completion of a Police Information Check; including Vulnerable Sector Search to be completed no later than 6 weeks after employment

Skills

  • Effective communication skills
  • Ability to handle highly confidential information
  • Excellent English written and oral communication skills
  • Ability to work well under pressure, prioritize and meet deadlines
  • Ability to make sound judgement and decisions
  • Ability and desire to assist stakeholders in a friendly and professional manner
  • Proven attention to detail and analytical problem-solving abilities
  • Ability to work effectively independently or in teams giving and taking direction
  • Self-starter who is able to set priorities and meet deadlines

Job Type

This Monday to Friday, full-time position (8:00am to 4:00pm) will train in June 2024. The full time start date will be August 22, 2024 and will continue until the end of June 2025.

Application Package

Interested candidates can apply online at careers@gcaschool.com , by Friday, May 10, 2024.

The following attachments should be included:

  • Cover Letter
  • Résumé summarizing training and experience
  • A professional letter of reference
  • A personal statement of faith
  • Pastoral reference (recent within three months)
  • A criminal record check with a vulnerable sector search will be required of the successful applicant
  • First Aid Certificate (willing to certify)

Applicants must have the right to work in Canada. Local candidates will be given preference.

No agencies or telephone inquiries please. We thank all applicants for their interest in our organization; only those candidates selected for interviews will be contacted.

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