Jr. High Administrative Assistant

3 weeks ago

Calgary, Canada ApplytoEducation Full time
Glenmore Christian Academy (GCA) is a private Alberta accredited Christian school located in the Southwest of Calgary, Alberta, specializing in the education of children in grades K-9. GCA is a member of AISCA (Association of Independent Schools and Colleges in Alberta) as well as ACSI (Association of Christian Schools International). GCA’s mission is to Teach Truth, Inspire Excellence, Experience Christ and Server through Love. GCA has a head of school, two principals and a staff of over 100 serving approximately 1000 students.

GCA is looking for a Full-Time Jr. High Administrative Assistant to provide support to the Principal, Vice Principal, Staff, Students and GCA Community. The successful candidate will be highly professional, organized, detail-oriented, self-motivated with strong technology skills.

Responsibilities

Key responsibilities for the full-time Administrative Assistant will be wide in scope and will include many different tasks and responsibilities. Responsibilities may include but not be limited to:

Office response / point of contact - during peak times

Payworks - entering teacher absences and substitute pay

Substitute Teachers - sign in process, ensuring new subs on payroll / assist in scheduling

PAT point person incoming / outgoing forms

Assisting staff, students, parents by phone, email and at the counter

Drafting general correspondence and ensuring accuracy of all documents and letters generated at the school level

Weekly Communicator and Admin communication updates

Daily receipting and documenting incoming money from parents / students / staff

Assist with report card preparation and printing

Assist with School Calendar

Managing volunteer database - policy acknowledgements and police checks / authorized drivers

Maintain monthly Incident Report

Fire drill booklets / bags for classrooms and fire drill attendance

Powerschool work:

Daily attendance

Allergy lists / forms

Loading photos

Verification forms / maintain student records

Teacher and Parent Handbooks

Alberta Health Submissions

Work with the following programs: Solaro / Exambank / IXL

Maintain the workroom

Main buyer of supplies, purchases, gift cards

OH&S Committee Member

Library Tasks: ordering, maintenance, staff and student support and inventory

Assist teachers with Field Trip protocols

Qualifications

Is able to clearly express his or her faith and relationship with Jesus Christ as Lord and Saviour

Agrees wholeheartedly with and abides by the GCA Statement of Faith - without reservation

Successful completion of a Police Information Check; including Vulnerable Sector Search to be completed no later than 6 weeks after employment

Skills

Effective communication skills

Ability to handle highly confidential information

Excellent English written and oral communication skills

Ability to work well under pressure, prioritize and meet deadlines

Ability to make sound judgement and decisions

Ability and desire to assist stakeholders in a friendly and professional manner

Proven attention to detail and analytical problem-solving abilities

Ability to work effectively independently or in teams giving and taking direction

Self-starter who is able to set priorities and meet deadlines

Job Type

This Monday to Friday, full-time position (8:00am to 4:00pm) will train in June 2024. The full time start date will be August 22, 2024 and will continue until the end of June 2025.

Application Package

Interested candidates can apply online at careers@gcaschool.com, by Friday, May 10, 2024.

The following attachments should be included:

Cover Letter

Résumé summarizing training and experience

A professional letter of reference

A personal statement of faith

Pastoral reference (recent within three months)

A criminal record check with a vulnerable sector search will be required of the successful applicant

First Aid Certificate (willing to certify)

Applicants must have the right to work in Canada. Local candidates will be given preference.

No agencies or telephone inquiries please. We thank all applicants for their interest in our organization; only those candidates selected for interviews will be contacted.

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