Legal Assistant

4 weeks ago

Ottawa ON, Canada The Canadian Nurses Protective Society (CNPS) Full time

Legal Administrative Assistant

Permanent, regular full-time position

ABOUT US

The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses, the CNPS is specifically tailored to meet the professional liability needs of nurses in all professional nursing roles.

SCOPE OF POSITION

As a Legal Administrative Assistant with the Canadian Nurses Protective Society (CNPS) , you will have the opportunity to leverage your legal experience and training. Working to deliver products and services designed for nurses is personally and professionally rewarding. With CNPS, you will enjoy a dynamic work environment and a rewarding career.

KEY RESPONSIBILITIES:

Legal Administrative Support

  • Opening & closing legal files, drafting confidential letters, memos to file, records of calls, reports, speeches and other documents from electronic, handwritten and Dictaphone copy.
  • Organizing and filing paper and electronic information.
  • Entering information into the database and verifying input.
  • Handling, coding, and routing invoices and related correspondence.
  • Assist lawyers with research, case status reports and travel arrangements as required.

General Administrative Support

  • Assisting with answering incoming telephone calls and emails, assigning incoming requests to CNPS lawyers and other staff, and updating periodicals.
  • Perform other administrative & general office duties as required.

REQUIREMENTS:

  • Completion of post-secondary Law program.
  • 3 to 5 years’ experience in legal administrative support.
  • Highly proficient in MS Word, Excel and Outlook (advanced).
  • Proficient in data entry.
  • Available to commute/relocate to Ottawa.

ASSETS:

  • Experience using customer management systems (CRM) such as Salesforce.
  • Experience using SharePoint.
  • Fluency in both English and French, written and oral.
  • Experience working with health professionals.
  • Knowledge of medical terminology.

KEY COMPETENCIES:

  • Exceptional customer service, writing and interpersonal skills.
  • Highly organized, detail-oriented and the ability to meet tight deadlines.
  • Comfortable working in a dynamic and collaborative team environment.
  • Able to multi-task and set priorities day-to-day.
  • Professional, discreet and self-motivated.

WHY CHOOSE THE CNPS?

  • Competitive total compensation package, including salary, comprehensive health & wellness benefits, and defined benefit pension plan.
  • Rewarding work in a dynamic, hard-working, positive team environment.
  • Vacation allowance and sick leave.
  • Peer mentoring and leadership opportunities.
  • Social committee events.

Please submit cover letter and resume to hr@cnps.ca. Your cover letter must clearly indicate your interest and demonstrate how your experience and education relates to this position. Please address your application for the attention of Jennifer Garey, Senior Research Analyst.

We thank all candidates for their interest; however, only those candidates considered for an interview will be contacted.

The CNPS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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