Administrative Assistant-Medical Office

3 weeks ago

Toronto ON, Canada RxSource Full time

Company Overview: Founded in 2005, RxSource provides pharmaceutical procurement and fulfilment services globally within the niche distribution supply chain. Over the years we have developed services to support various programs including Clinical Trial and Global Access. The successful candidate will be a proactive professional to support global administrative initiatives. This role entails daily collaboration with Corporate Services Team, Senior Management and other departments. This is a remote position with occasional requirements to be on site.

Coordinate international travel arrangements for employees, including booking, itinerary development, and resolving time-sensitive travel conflicts promptly.
Planning and coordinating company events (social events, onsite lunches, Town Hall, Holiday events, etc.)
Create and distribute corporate communications (staff email notices, presentations, creative email/MS Teams campaigns, etc.)
Oversee administration tasks within the three facilities (Canada, USA, Ireland)
Act as a liaison with external service providers, such as IT contractors and other relevant partners.
Keep third-party services up to date and ensure timely payment (LinkedIn, SurveyMonkey, phone systems, internet etc.)
Assigning licenses for corporate products (Microsoft, Adobe, Zoom, Grammarly etc.)
OneDrive, general computer issues) and escalating issues to the IT team when necessary.
3+ years of experience in the administrative roles
~ Experience as an Executive Assistant is considered an asset
~ Diploma or Degree from a recognized College or University or equivalent working experience
~ Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint, OneNote, Teams etc.
~ Experience with Canva and ability to create some internal promotional content
~ Tech-savvy with troubleshooting abilities to assist our global team with computer-related issues.
~ Creative thinking and the ability to think outside the box.
~

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