Team Executive Assistant, Staff

3 weeks ago


Surrey BC, Canada Liven Pty Full time €55,000 - €70,000

Administrative/Executive Assistant
The Mann Group is a real-estate development, construction, and property management company with decades of experience conceptualizing and building projects ranging from light-industrial to multi-family, and commercial projects. As the Administrative/ Executive Assistant, you are the right hand to the President/CEO and multiple departments. You will bring your expertise, knowledge, and keen attention to detail to support the team with administrative tasks, workflow, preparing documents, and demonstrating a high level of excellence. Assist in managing projects, coordinating tasks, tracking deadlines and ensuring projects run smoothly for executives.
Communications Handling: screen and manage phone calls and messages on behalf of the CEO, including addressing inquiries, relaying important matters to stakeholders, and building strong relationships.
Draft, format and edit letters in MS Word, email correspondence, excel spreadsheets, proposals, and other real estate/construction/finance documents as required.
Assist with handling documents such as finance loan applications, credit applications, insurance renewals, and setting up company phones and billing.
Organize and coordinate meetings ensuring all necessary resources are secured and set up (audio, video, telecom, meals, distribution of meeting materials). Assist with travel arrangements, bookings, office organization, reporting, expense reports, and follow-up correspondence.
Provide backup support to office team and Reception.
At least 3 years of experience required in roles directly supporting senior-level executives or comparable experience.
Highly proficient in MS Office (including Word, Excel, PowerPoint, SharePoint & Outlook).
Ability to handle a high degree of confidential and sensitive data.
Education and/or experience working in business, real estate, finance, construction, property management, leasing, or marketing is a big asset.
Job Type: Full-time
Flexible Language Requirement:
~ French not required

Monday to Friday


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