Executive Assistant

3 weeks ago

Surrey, British Columbia, Canada DMCL CPA LLP Full time
Salary:

About the role:

DMCL Chartered Professional Accountants is seeking an Executive Assistant to support a group of Partners who provide accounting, assurance, taxation, and business advisory services to private companies, not-for-profits, and entrepreneurs across Canada. These partners play a pivotal role in guiding clients with their specialized knowledge. The team aims to further scale the practice by adding a new key team member to serve as the primary point of contact for administrative and client support matters. The ideal candidate will have a proactive nature and superior interpersonal skills as they will interact with clients and facilitate the smooth operation of a bustling practice.

Our Administration team is made up of Office managers, Receptionists, Executive and Administrative Assistants who work diligently to support our people and keep our offices running smoothly. Whether in-person or on the phone, our clients can count on this team to connect them with the people and resources they need to achieve and exceed their business goals.

How you'll make a difference:

  • Provide administrative support to Partners and practice management teams;
  • Act as the primary contact for clients;
  • Manage client communication and correspondence (answer and direct calls, send correspondence, meet and greet clients in an efficient, professional, and friendly manner);
  • Responsible for vacation coverage of administrative assistants/reception;
  • Manage accounts receivable, deposits, and data entry;
  • Prepare client billings and statements;
  • Compile client financial packages (corporate, personal, and trusts);
  • Coordinate travel and meeting arrangements, including off-site meetings and conferences;
  • Coordinate and collaborate with other executive assistants to manage joint projects and serve as proxy for other Executive Admins as needed;
  • Perform ad hoc duties or special projects as assigned by partners or other additional and/or alternative duties as assigned from time to time;
  • Provide coordination, monitoring, and communication of office engagements, ensuring appropriate level staff are assigned;
  • Compose and prepare letters relating to routine correspondence with CRA;
  • Prepare, reconcile, and submit expense reports;
  • Maintain and refine internal processes and procedures to expedite workflow to ensure deadlines are met and operations run efficiently;

Who you are:

  • You are an individual with at least 2-3 years' experience as an Executive Assistant, ideally within a public practice or professional services firm, who understands the nature of accounting and practice management.
  • Beyond your experience, you embody a proactive nature, possessing a natural ability to keep things moving forward seamlessly. Your versatility shines as you thrive in a variety of tasks, embracing both problem-solving projects and routine assignments.
  • As a key team player, you relish the opportunity to be relied upon, seeking to become the right-hand person trusted for your commitment to delivering high-quality outputs. Your goal is to be the go-to individual, consistently demonstrating your dedication and capability to support the Partners and practice effectively.
  • You understand the importance of discretion and integrity, consistently maintaining confidentiality and handling sensitive information with the utmost care and professionalism.

Skills and abilities:

  • Ability to develop a positive rapport and convey accounting concepts and services with clients;
  • Self-motivated, results-oriented individual who demonstrates initiative and big picture perspective;
  • Ability to work in a confidential environment and handle sensitive information with complete discretion;
  • Ability to prioritize and manage multiple tasks and deadlines;
  • Ability to be flexible and available for overtime as needed;
  • Strong MS Office and Adobe Acrobat computer skills with the ability to grasp new technological tools.
  • Additional experience in QuickBooks, Simply Accounting, and other cloud-based applications being considered an asset.

What DMCL offers:

  • A competitive salary and full benefits package.
  • A standard 35-hour work week (core hours between 9am - 3pm)
  • Paid overtime or time off in lieu of overtime for all levels.
  • Flexible time to use throughout the year (equivalent to 12 additional days off on top of vacation);
  • Opportunity for personal and career growth with support to continued education, training and development through quarterly performance reviews.
  • Mental and physical wellness allowance
  • Policy for Additional Time Meal Allowance: If you work beyond 10 hours, your dinner expenses are covered by us as per our policy.
  • Access to a global network of expertise and resources through Moore Global, facilitating continuous learning and collaboration opportunities via webinars, specialist conferences, and the Moore Intelligence platform.
  • Opportunity to engage in and contribute to staff social gatherings and community initiatives throughout the year.

Your next step:

Submit your resume through our website by clicking the Apply for This Job button.

About DMCL:

Dale Matheson Carr-Hilton LaBonte LLP (DMCL) is a full-service accounting firm dedicated to helping our clients achieve and exceed their business goals—no matter how ambitious. As a leading Canadian firm with global reach, we continue to remain agile and responsive, providing clients with personalized and strategic solutions specific to their industry.

With 33 partners and over 300 team members spread across Vancouver, Surrey, Tri-Cities (Port Coquitlam) and Victoria, working at DMCL means being part of a diversified team of expert advisors that view every day as a new opportunity to contribute to the success of our clients: solving costly problems, building long-lasting relationships and always striving for excellence.

  • Executive Assistant

    5 days ago

    Surrey, British Columbia, Canada Sunrise Farms Full time

    We offer long term, stable employment with competitive wage and benefit packages along with continuous learning opportunities to grow, develop and support you in your career objectives.With an Executive Team of seven, we are looking to expand our support functions to include a skilled Executive Assistant that can lend support the Executive Leadership Team...

  • Executive Assistant

    4 days ago

    Surrey, British Columbia, Canada Pocketpills Full time

    Pocketpills is Canada's online pharmacy. We are revolutionizing the pharmacy experience by combining personalized care with innovative proprietary technology. We are a team of pharmacists, engineers, designers, and data scientists transforming a $42 billion industry. Through our easy-to-use app and website, members can fill prescriptions, order refills, and...

  • Executive Assistant

    4 weeks ago

    Surrey, British Columbia, Canada Monark Full time

    Salary: 70, ,000The Monark Group is committed to helping great ideas live up to their fullest potential. Our diverse team delivers world-class solutions across a diverse array of emerging & established lines of business. At Monark, you will do work that matters with people that are committed to helping our vision become a reality. Projects at Monark have an...

  • Executive Assistant

    3 weeks ago

    Surrey, British Columbia, Canada Monark Full time

    Salary: 70, ,000The Monark Group is committed to helping great ideas live up to their fullest potential. Our diverse team delivers world-class solutions across a diverse array of emerging & established lines of business. At Monark, you will do work that matters with people that are committed to helping our vision become a reality. Projects at Monark have an...

  • Executive Assistant

    5 days ago

    Surrey, British Columbia, Canada Western Pacific Enterprises Full time

    About the Role:The Executive Assistant will primarily support the President and will provide additional support to executive team members as directed to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal...

  • Executive Assistant

    5 days ago

    Surrey, British Columbia, Canada DMCL CPA LLP Full time

    About the role:Our Administration team is made up of Office managers, Receptionists, Executive and Administrative Assistants who work diligently to support our people and keep our offices running smoothly. Whether in-person or on the phone, our clients can count on this team to connect them with the people and resources they need to achieve and exceed their...

  • Board and Executive Assistant

    5 days ago

    Surrey, British Columbia, Canada Peace Arch Hospice Society Full time

    Position SummaryThe Board and Executive Assistant is responsible for providing support for all aspects of the Executive Director position. This support will include supporting areas of day-to-day operations and supporting the Board of Directors. The Board and Executive Assistant will be required to be adaptable and flexible in responding to a variety of...

  • Executive Assistant to Executive Vice President

    4 days ago

    Surrey, British Columbia, Canada TERUS CONSTRUCTION LTD Full time

    Terus Construction Ltd. is an integrated road construction and materials manufacturing company, which has been building roads in British Columbia and the Yukon Territory for over 30 years through decentralized business centers.Road construction, asphalt paving, aggregate production, hot mix asphalt and ready-mix concrete supply are the core activities. In...

  • Executive Administrative Assistant

    5 days ago

    Surrey, British Columbia, Canada Fraser Health Full time

    Why Fraser Health?:Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka'pamux Nations, and is home to six Métis Chartered Communities.Our team of 43,000 staff, medical staff and volunteers is dedicated to...

  • Executive Administrative Assistant

    5 days ago

    Surrey, British Columbia, Canada Fraser Health Full time

    Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka'pamux Nations, and is home to six Métis Chartered Communities.Our team of over nearly 45,000 staff, medical staff and volunteers is...

  • Executive Assistant to The Vice President, Equity

    5 days ago

    Surrey, British Columbia, Canada Kwantlen Polytechnic University Full time

    Employee Group:Administration/Management Hours of Work (BCGEU):- # of openings:1 Hours Per Week (BCGEU): Pay Level:- Administrative Salary Grid Days of Work (BCGEU): Employment Type:Permanent Full Time Internal Closing Date:Open Until Filled Travel Frequency:Occasional travel between campuses is required. External Closing Date:Open Until Filled Competition...

  • Executive Assistant

    3 weeks ago

    Surrey, British Columbia, Canada New York Painting & Coating Ltd Full time

    Company Name: New York Painting & Coating Ltd.Job Location: Unit 20- Ave, Surrey, BC V3S 2B9Permanent Position: Executive AssistantNoof vacancies:01Start Date: As soon as possibleWage rate: $30 - $ 35 per hour ; 30 to 40 hours per weekBENEFITSHealth & dental benefits, starts after 6 months probationary periodJOB REQUIREMENTEducation: Minimum Secondary (high)...

  • Executive Assistant

    2 months ago

    Surrey, British Columbia, Canada New York Painting & Coating Ltd Full time

    Company Name: New York Painting & Coating Ltd.Job Location: Unit 20- Ave, Surrey, BC V3S 2B9Permanent Position: Executive AssistantNoof vacancies:01Start Date: As soon as possibleWage rate: $30 - $ 35 per hour ; 30 to 40 hours per weekBENEFITSHealth & dental benefits, starts after 6 months probationary periodJOB REQUIREMENTEducation: Minimum Secondary (high)...

  • Executive Assistant to CEO

    4 days ago

    Surrey, British Columbia, Canada destinationone Consulting Full time

    Job DescriptionOur client is searching for an experienced Executive who excels at getting things done efficiently. We would like to get to know you better, especially if you see yourself as someone who is always ahead of the game in supporting others. The perfect candidate for us is a creative problem-solver who can collaborate effectively across different...

  • Executive Assistant

    4 days ago

    Surrey, British Columbia, Canada Centura immigration Service Inc. Full time

    Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 yearsTasks: Analyze incoming and outgoing memoranda, submissions and reports Conduct research Compile data and prepare papers for consideration and presentation by executive committees and boards of directors Meet with individuals, special interest groups and others...

  • Administrative Assistant, Executive Director/executive Medical Director

    1 month ago

    Surrey, British Columbia, Canada Fraser Health Authority Full time

    Salary rangeThe salary range for this position is CAD $ $38.45 / hour Why Fraser Health?Fraser Health is the heart of health care for nearly two million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka'pamux Nations, and is home to six Métis Chartered...

  • Administrative Assistant, Executive Director/executive Medical Director

    3 weeks ago

    Surrey, British Columbia, Canada Fraser Health Authority Full time

    Salary rangeThe salary range for this position is CAD $ $38.45 / hour Why Fraser Health?Fraser Health is the heart of health care for nearly two million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka'pamux Nations, and is home to six Métis Chartered...

  • Executive Assistant

    5 days ago

    Surrey, British Columbia, Canada Pacific Art Stone Inc. Full time

    Education: Secondary (high) school graduation certificate Experience: 2 years to less than 3 yearsTasks: Establish and coordinate administrative policies and procedures Analyze incoming and outgoing memoranda, submissions and reports Prepare and coordinate the production and submission of summary briefs and reports Compile data and prepare papers for...

  • Executive Assistant

    5 days ago

    Surrey, British Columbia, Canada Crown Distributors Ltd. Full time

    Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 yearsTasks: Establish and coordinate administrative policies and procedures Analyze incoming and outgoing memoranda, submissions and reports Prepare and coordinate the production and submission of summary briefs and reports Prepare agendas and make arrangements for...

  • Administrative Assistant, Executive Director/Executive Medical Director

    5 days ago

    Surrey, British Columbia, Canada Fraser Health Full time

    Salary rangeThe salary range for this position is CAD $ $37.33 / hour Why Fraser Health?Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million people...