Regional Administrator

3 weeks ago

Canada Superior Propane Full time

The Regional Administrator II is responsible for the accurate and timely processing of invoices, reconciliation of invoices and customer payments, coordinating bank deposits, tracking (propane and non-propane) inventory, and other general administrative duties as required. This is a full-time position reporting directly to the Market Manager.

What we will offer you:

  • Culture: Join a supportive and inclusive work environment where Collaboration, respect, and open communication are at the core of everything we do.
  • Opportunity: A continuous focus on professional development with many opportunities for training & career growth.
  • Health & Wellness: Competitive health benefits right from the start including health & wellness spending accounts & maternity leave top-up. Access our employee assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s challenges.
  • Competitive Compensation: We offer a highly competitive salary package, ensuring that you hard work and dedication are recognized and rewarded accordingly.
  • Flexibility: We understand the importance of work-life balance, we offer flexible work arrangements to ensure our field staff are home every night.
  • Technology: Work with state-of-the-art tools and technologies that empower you to excel in your role and stay at the forefront of industry trends.
  • Safety Focused: We care about you and have committed to a zero-harm workplace.

What you'll do:

  • Collect, accurately code and distribute accounts payable to the Field Operations Manager for their approval and signature. If necessary, investigate the invoice received obtaining information from the vendor for the Field Operations Manager to approve.
  • Respond to vendor questions and inquires on payment status.
  • Accurately enter and code invoice payments into JDE EnterpriseOne.
  • Reconcile customer payments processed to customer invoices distributed updating customer account information and balances. Investigate discrepancies as needed.
  • Resolve customer billing inquires, questions and disputes by providing supporting invoices, delivery slips, etc. When necessary liaison with regional sale team, Key Account Managers and Territory Account Managers, and/or the National Operations Center to resolve customer issues.
  • Liaison with Cash Management to trace missing payments and obtain necessary documentation to support payment. Adjust or update payment information accordingly and conduct necessary follow up with the Sales Administration Centre and/or the customer.
  • Investigate and resolve any outstanding issues in the CSM including credits, billing, work orders, etc
  • Liaison with the Sales Administration Centre on accounts receivable and assist with the resolution and/or collection as needed.
  • Count and monitor inventory levels (propane and non-propane) highlighting variances and gaps.
  • Fixed asset recording and reporting.
  • Month end financial recording and completion.
  • Accurate and timely handling of cash including preparation of banking deposits, reconciling payments, depositing payments or forwarding payments to the lock box.
  • Provide general administrative support including managing paper flow, filing, file maintenance and ordering stationary, uniforms, protective gear, and other supplies.

What you bring:

  • Minimum grade 12 education, preferable with a specialized or technical business course.
  • Minimum one (1) year experience in collections.
  • Good working knowledge of Microsoft Office products, including Outlook.
  • Detail oriented, with accurate data entry skills.
  • Ability to work with minimal supervision, in a team environment.
  • Able to function effectively in a fast paced environment.
  • Excellent communication skills, both oral and written.

Stittco is a Canadian company that has been operating in Northern Manitoba, Northern Saskatchewan and the Northwest Territories for over 40 years, distributing propane and installing and servicing related equipment.

Stittco’s strength is its employees, whose experience in gas operations totals hundreds of years of serving customers in the communities of Churchill, Flin Flon, Thompson, The Pas and Snow Lake in Manitoba and Hay River in the Northwest Territories.

As part of our commitment to the communities we serve, we employ and train local residents for opportunities within the Stittco organization.

"Here at Stittco Energy we are an equal opportunity employer committed to the inclusion and accommodation of all individuals. If you have an accommodation need during the recruitment & selection process, we encourage you to connect with us at aoda_hr@superiorpropane.com to let us know how we can enhance your experience."

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