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Office Manager

2 months ago

Vancouver BC, Canada Navius Research, Inc Full time

Summary

Navius Research is a Vancouver-based consulting firm, comprised of environmental-economists who conduct cutting edge modeling for high profile clients across Canada. Our work plays a key role informing the development of energy and climate change policy. We are looking for a highly motivated and organized Office Manager to support our management team (3 Partners and Managing Director), and provide general office administration assistance.

This is a part-time role with an estimated effort of 18-25 hours per week. Our preference is for our Office Manager to work shorter hours 4-5 days a week, rather than full-time hours 2-3 days a week, so that there is consistency in their ability to support our team.

Your responsibilities

  • Take care of various administrative tasks including but not limited to: invoicing, cheque deposits, accounts receivable, coordination with accountant, expenses, reconcile staff vacation hours, company insurance renewal, group benefits administration, contract review, website maintenance, organize company events, travel arrangements, new hire onboarding, and more

  • Oversee daily office operations (collect mail, order supplies, arrange repairs for office equipment, etc.).

  • Ad-hoc administrative support to Partners, Managing Director and staff (lunch reservations, conference registration, mail donation cheques, etc.).

  • Liaise with vendors, service providers, and building management to ensure the office environment is functional and well-maintained.

Your talents

  • Strong written and verbal communication skills.

  • Proficiency in Google Workspace and Microsoft Office (Word, Excel, Outlook).

  • High integrity, proactive, well organized, confident, great at prioritization, problem-solver, deadline oriented, friendly, positive attitude.

  • Team player that also demonstrates high performance while working independently.

  • Proven experience as an Office Manager, Executive Assistant or similar role.

  • Previous Human Resources experience, specifically interviewing candidates and filtering through resumes, is an asset.

Benefits of working with us

  • The opportunity to be a part a team that does substantive work at the center of the energy and climate change policy field in Canada.

  • Open, collaborative, and respectful work environment with hard-working people.

  • Comprehensive compensation package including health and dental benefits.

  • Great office space in downtown Vancouver, steps from transit, food trucks and the waterfront.

  • Team social events and access to a gym membership.

  • Option for a hybrid work environment, with regular in-office attendance required 2-3 days per week.

  • Base pay range is $26-$31/hour, based on skills and experience.

Contact us

If this sounds like an exciting opportunity and you’ve got the skills and experience we’re looking for, please e-mail your resume and a cover letter introducing yourself to hiring@naviusresearch.com by September 18, 2024 .

We appreciate you taking the time to apply, however please note that only short-listed candidates will be contacted.