Senior Executive Assistant, Office of the CEO

5 days ago

Ottawa ON, Canada The Canadian Nurses Protective Society (CNPS) Full time

Executive Assistant
The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses, the CNPS is specifically tailored to meet the professional liability needs of nurses in all professional nursing roles.

The Executive Assistant works in partnership with the CEO to effectively prioritize, plan, coordinate and execute the multiple responsibilities and initiatives of the executive office. A self-starter, with careful attention to details, the Executive Assistant maintains a dashboard of the CNPS’s leading strategic priorities, initiatives, and deliverables, actively contributes to the elaboration and execution of project plans, maintains an effective digital filing system, provides administrative support services to the CEO when needed, coordinates the meetings of the Board of Directors, the Annual Members’ Meetings, liaises with external stakeholders and internal staff with the appropriate level of formality and confidentiality.

Office management and administrative support for the CEO
Answer and redirect phone calls as required (CEO's Office)
Maintain an organized electronic filing system in SharePoint
Perform other administrative support tasks as required

Plan and coordinate Board meetings and Board committee meetings, including the scheduling of Board meeting, contracting for appropriate accommodations, participating in the preparation of the agenda and the decision support documents
Update and maintain corporate documents, including bylaws, regulations, office policies and procedures

Project management:
Post-secondary education in business or related discipline (Business Administration and/or Legal Administration preferred) or an equivalent combination of education and experience
~3 to 5 years of relevant administrative experience, including minimum 2 years' supporting senior leadership and/or board of directors.
~ High degree of proficiency with office applications, specifically Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Planner); virtual meeting platforms (MS Teams, Zoom), and file management/collaboration platforms (SharePoint)
~ Synoptic thinker with the ability to analyze data and identify opportunities
~ Ability and willingness to commute/relocate to Ottawa


ASSETS
Legal Administration or Law Clerk experience preferred
Professional proficiency in both English and French, written and oral
Experience using databases or customer management systems (Salesforce)
Knowledge of legal and/or medical terminology

Communicates, both in writing and verbally, in a clear, professional, and timely manner
Uses effective tools and techniques to communicate information internally and externally
Planning, organization skills, time management
Defined benefit pension plan: We are proud to participate in the Healthcare of Ontario Pension Plan (HOOPP), offering our eligible employees the security and peace of mind that comes with a defined benefit pension plan. We understand the importance of financial well-being and believe that a strong pension, like HOOPP, recognizes our employees and provides a stable foundation for their future as part of the overall compensation package.

We embrace a culture of learning and inclusion, where employees feel they can bring their authentic selves to work every day.
Enjoy a dynamic culture that includes social events and opportunities to get to know colleagues across departments.

Please address your application for the attention of Chantal Léonard, Chief Executive Officer.

The CNPS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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