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Executive Assistant

1 month ago

Mississauga ON, Canada ERP BUDDIES Full time

ERP Buddies Inc. is a Solution Provider specializing in consulting, providing support, and assisting in the development of cloud-based products. We have been shaped by dynamic business and specialized technical experts. At ERP Buddies, we have an incredible team that works tirelessly to turn our client’s goals into a reality. We help our clients excel their pipeline into the next gear.

At ERP Buddies, we focus on our core values and work as a team to get the job done. We are more than just co-workers; we are like family. With our dynamic and unique work environment, our employees take ownership of projects and learn and grow within the company. We know that when you surround yourself with the best, you achieve success—and in turn, achieve success for our clients. To learn more about ERP Buddies Inc., please visit

This position offers a unique opportunity to work with multiple companies and provide valuable support, contributing to their success. We invite self-motivated and adaptable individuals with a keen eye for detail to apply for this exciting role.

Responsibilities:

  • Acts as an Administrative point of contact between CEO, COO and internal/external demands.
  • Manage schedule for CEO, including agendas, mail, email, phone calls, and other organization logistics.
  • Provide advanced executive administrative support to the senior Executives.
  • Supervising daily the office receptionist.
  • Arranging, booking and managing complex international travel arrangements, itineraries or other duties related in support of senior executives while travelling globally.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Drafts, prepares, formats, and distributes a variety of Word documents, spreadsheets, and presentations as required including agenda and minutes.
  • Ensures that the CEO be kept aware of schedules, meetings, appointments, and ensure required materials are provided.
  • Ensures appropriate follow-up on tasks and assignments delegated by the CEO.
  • Schedules, coordinates, reconciles, and sets up internal/external meeting room logistics involving senior-level executives and/or Government Officials.
  • Attends meetings as required and ensures that agendas and other meeting materials are prepared.
  • Updates and maintains electronic databases (contact lists, CEO assigned work) and CEO Outlook calendar.
  • Assists CEO in the management of issues/files by ensuring issues are tracked, priority access assigned, and time management pressures are addressed.
  • Answers basic enquiries, including incoming and outgoing telephone/email communications, screens calls, assists callers and redirects calls as necessary.
  • Coordinates CEO’s travel and workshop logistics (includes registrations, reconciliations, materials, hotels, caterers, flights, transfers, etc.).
  • Retrieves filed documents in a timely manner when requested.
  • Assists Executive members with hotel and travel logistics.
  • Attends meetings and committee meetings providing administrative and technical support including meeting minutes, preparation, and distribution of records and ensures follow up occurs.
  • Track meeting attendance.
  • Assist with meeting for logistics including hotel & travel and room set up, order lunches.
  • Assist with other office activities as requested.

Qualifications:

  • Proven experience as a Personal Assistant or in a similar role.
  • Exceptional organizational skills and the ability to multitask effectively.
  • Strong communication and interpersonal skills.
  • Proficient in time management and the ability to prioritize tasks.
  • A reliable vehicle for running errands when needed.

We wish to thank all applicants for their interest and effort in applying for this position, however, only candidates selected for interviews will be contacted. ERP Buddies Inc. is an equal opportunity employer. In addition, ERP Buddies Inc. is committed to providing accommodations for people with disabilities in accordance with provincial legislation.

Please let us know if you require a reasonable accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.

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