Administrative Assistants-Temp-Legal

3 weeks ago

Toronto ON, Canada Globalkingdom Full time

This position consists of a professional who oversees the administration functions within the church office. They are responsible for welcoming visitors during the week, coordinating meetings, directing various administrative projects, maintaining the church database, and providing essential support to the lead team.
At least 2 years experience in an administrative or similar role
Demonstrates understanding of information and data management practices
Proficient in analyzing and drawing insights from data
Fluent in Microsoft Office suite (Word, Excel, PowerPoint) and Google Workspace applications (Docs, Sheets, Slides)
Willing and capable of learning Planning Center
Administrative Responsibilities
Assist the lead team with administration needs such as scheduling and booking of rooms and events
Assist the lead team with administration for retreats, camps and special events
Serve as Ministry leader for Child and Youth check-in teams
Responsible for administering the Police Vulnerable Sector Check procedure for all GKM staff and volunteers who minister to children under the age of 18 years
In partnership with the Finance Team, prepare annual tax receipts and distribute them by email or mail
Data Management Responsibilities
Create and enforce policies for effective data management
Formulate techniques for quality data collection to ensure accuracy and completeness of data
Maintain church database as accurately as possible including keeping church membership current
Manage church attendance records of Sunday gatherings including, sanctuary, children, youth, young adults, and volunteers using PCO
Input manual donations into Planning Center
Support others in properly using data systems (Planning Center Online)
Oversee the administrative tasks for the Annual Business Meeting and distribution of materials to members
General Office Responsibilities
Facilitate a welcoming environment by keeping the office clean, playing worship music quietly, and engaging waiting guests
Answer the phone and direct calls to the appropriate person
Forward any web requests to the appropriate person
Order general office supplies and check inventory regularly, including communion supplies
Print and manage ministry certificates and booklets (Baby Blessings, Baptisms, Membership, Baptisms etc.)
Oversee operation and maintenance of office printers

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