Administrative Assistant-Medical Office

1 month ago

Toronto ON, Canada RxSource Full time

Our team and culture are our most valuable assets, embodying our core values in everything we do. The successful candidate will be a proactive professional to support global administrative initiatives. This role entails daily collaboration with Corporate Services Team, Senior Management and other departments. This is a remote position with occasional requirements to be on site.
Oversee administration tasks within the three facilities (Canada, USA, Ireland)
Coordinate international travel arrangements for employees, including booking, itinerary development, and resolving time-sensitive travel conflicts promptly.
Planning and coordinating company events (social events, onsite lunches, Town Hall, Holiday events, etc.)
Create and distribute corporate communications (staff email notices, presentations, creative email/MS Teams campaigns, etc.)
Act as a liaison with external service providers, such as IT contractors and other relevant partners.
Keep third-party services up to date and ensure timely payment (LinkedIn, SurveyMonkey, phone systems, internet etc.)
Assigning licenses for corporate products (Microsoft, Adobe, Zoom, Grammarly etc.)
OneDrive, general computer issues) and escalating issues to the IT team when necessary
3+ years of experience in the administrative roles
Experience as an Executive Assistant is considered an asset
Diploma or Degree from a recognized College or University or equivalent working experience
Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint, OneNote, Teams etc.
Experience with Canva and ability to create some internal promotional content
Tech-savvy with troubleshooting abilities to assist our global team with computer-related issues.
Creative thinking and the ability to think outside the box.
High-quality and accountable executors, working towards goals and milestones with quality, precision, and speed

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