Representative, Executive

Salary range

The salary range for this position is CAD $31.80 - $45.71 / hour
Why Fraser Health?

Fraser Health (FH) is responsible for the delivery of hospital and community-based health services to nearly 2 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. The Fraser region is home to 32 First Nations communities and 6 Métis Chartered communities. Our team of over 48,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: better health, best in health care.

We are seeking a recruitment professional with strong communication skills and administrative abilities to join our growing Executive Search and Physician Recruitment team. Reporting to the Director, Executive & Senior Leadership Acquisition, the Representative will specialize in supporting international physician recruitment, as well as play a key role in recruitment coordination for current and future physician opportunities within FH. The Representative will complete a variety of recruitment, employment and immigration administration to support the recruitment of international medical graduates (IMGs). The successful candidate will share their knowledge of immigration procedures and requirements while providing excellent and timely client service and collaboration with our team, candidates and external partners.

Key Areas of Involvement Include:

• Provide immigration administration and client support for FH international physician hires and administer FH sponsorships for provisional licensure with the College (CPSBC).
• Conduct research through various methods including internet and Boolean searches, name generation and competitive intelligence, social networking, job boards and utilizing the internal database to map target companies and identify talent for active searches and future vacancies.
• Coordinate job advertisements and post positions, manage applications and candidate relationships, evaluate potential candidates through resume review and introductory phone calls.
• Support Director and Client Partners in communication with clients regarding progress, candidate evaluation and presentation of shortlisted candidates.
• Coordinate the development of documents, presentations and marketing materials, ensuring all external communications are formatted, edited, and client ready.
• Initiate candidate market research and build role-specific candidate pipelines to support Physician Recruitment goals and improve Fraser Health’s reach with Specialty Physicians and Physician Leaders throughout Canada and globally.
• Schedule candidate interviews, document recruitment activities, maintain candidate files, coordinate information in ATS system and report on recruitment metrics.

We are looking for you to have:

• Bachelor’s degree in business administration, Commerce, Human Resources, or related field.
• Three years’ research, immigration and sponsorship and/or recruitment experience preferably in health care or a recruitment/staffing agency or executive search organization.
• Ability to utilize a variety of relevant software applications at an intermediate to advanced level including current word processing, spreadsheets, databases, ATS/CRM software, internet search tools, and social media from a recruitment perspective.
• Strong organizational skills and analytical abilities, with strict attention to detail.

We encourage taking the next step and applying online. If you have questions, or are interested in learning more, please feel free to contact Paul Phillips, Lead, Physician Recruitment, Executive and Senior Leadership Acquisition at medicalstaffrecruitment@fraserhealth.ca.

We value diversity in the work force and maintain an environment of Respect, Caring & Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Reporting to the Director, Executive & Senior Leadership Acquisition, the Representative manages the candidate sourcing and research during the initial stage of the executive search process, as well as coordinates the recruitment process under the direction of Client Partner(s), including preparing status and progress reports for each requisition, scheduling and arranging meetings, maintaining candidate files, creating and preparing documents, and responding to candidate and client queries on behalf of the team.

The Representative researches and identifies potential candidates in the market who may be appropriate for roles which fall under the scope of the Executive & Senior Leadership Acquisition portfolio. Through thorough research and talent mapping, the Representative will build role-specific pipelines of candidates throughout Canada and globally. Captures accurate market data on potential candidates in FHA systems andcontributes to a proactive culture of talent acquisition. Preliminary screening and assessment of candidates will also be a part of the Representative responsibility to identify the best candidates for each role in the portfolio.

Responsibilities

1. Partners with Director & Client Partner(s) through all phases of the recruitment process, focusing on conducting candidate market research and building role-specific candidate pipelines, to support the Team's search-specific goals and maximize Fraser Health's candidate reach as a top employer.
2. Conducts research and preliminary candidate outreach through various methods including internet and Boolean searches, name generation and competitive intelligence, social networking, job boards and utilizing the internal database to map target companies and identify talent for active searches and future vacancies.
3. Maintains systems to ensure all candidate and market data such as resumes, compensation, position titles, reporting relationships, and contact information is captured and tracked.
4. Participates in weekly team meetings and presents the research progress to date and identifies any gaps. Regularly liaises and collaborates with colleagues to ensure successful completion of projects.
5. Evaluates potential candidates through resume review and introductory phone calls; arranges phone calls and meetings for candidates to interview with the Client Partner(s).
6. Prepares regular status reports, pulls candidate and networking reports as requested, schedules candidate interviews, maintains file notes for future reference, and ensures files are properly closed for those candidates not moving forward.
7. Supports the Director and Client Partner(s) by ensuring all external communications are formatted, edited, and client ready, including; drafting opportunity profiles; preparing progress reports, search summaries and candidate summaries; preparing interview guide templates and agendas; creating binders for search committee in advance of committee interviews; and compiling references into summary format for distribution to clients.
8. Participates in advertising planning with the Team and supports the Director and Client Partner(s) with the development of materials for job boards, social media and websites.

Qualifications

Education and Experience

Bachelor's Degree in Business Administration, Commerce, Human Resources or a related field, and at least three (3) years' related research and/or recruitment experience preferably in the recruitment/staffing agency or executive search industry or an equivalent combination of education, training and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Demonstrated ability to communicate effectively both verbally and in writing to all stakeholders and candidates (internally and externally).
• Ability to utilize a variety of relevant software applications at an intermediate to advanced level including current word processing, spreadsheets, databases, ATS/CRM software, internet search tools, and social media from a recruitment perspective.
• Strong organizational skills with strict attention to detail to plan and prioritize work and balance multiple activities concurrently, and in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Demonstrates creativity, resourcefulness, ability to analyze information, and an excellent customer service-orientation.
• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Knowledge of current employment legislation and general human resources principles and best practices.
• Physical ability to perform the duties of the position.

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