Property Administrator, Operations

3 weeks ago

Montréal QC, Canada SPATCO Energy Solutions Full time

Reports To: Regional Director Property Management, Eastern Region
Department: Property Management
Accountable for managing site conditions, contractors tenant relations and reporting status on a regular basis – on call availability 24 hours daily.
Prepare comprehensive monthly reporting for owners and executive team on all project and tenant matters;
Maintain timely inspection requirements for all equipment, utilities and services at each property;
Awareness & tracking of lease maturities and changes to site or existing tenants leases which would create value;
Assisting with collections and remittance of tenant sales reporting and insurance coverage requirements;
Lease renewals, assignments, exclusives, billings etc.);
Establishing and taking advantage of contractor discounts
Manage the physical aspects of the properties within your portfolio;
Co-ordinate all tenders for property operations;
Set and maintain all property annual budgets and any adjustments as required;
Co-ordinate with Insurance Brokers/Agents and Legal Entities regarding all accident claims;
Liaise with Accounting in CAM reconciliation and other property related items;
Ensuring contractors obligations outlined within contracts are maintained.
Responsible for property budgeting (operating capital), operations cash management, and
month-end vacancy analysis;
~ Any other duties assigned by Regional Director, Property Management, Senior Director,

Property Management or VP, Operations that are reasonable and industry standard;
~ The portfolio of properties managed may change at any time;

Academic/Professional Requirements:
~ Four-year Bachelor’s Degree and or Professional Designation;

Must have valid driver’s license;
Properties are located primarily throughout the Greater Montreal Area with some remote sites – must be able to travel on a monthly basis;
Minimum 4 years experience in Property Management;
Must be fluently bilingual in both written and spoken French and English ;
Effective planner for not only prioritizing work activities but also anticipating shifts in priorities;
Effective skills in analyzing and interpreting needs of the tenants, leases and financial information
Ability to read and interpret leases;
Provide leadership and direction to all contractors working at the properties
The Property Manager must be client focused , advocate and communicate a positive image of the company, both internally and externally. The Property Manager shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the Trust’s interests. The Property Manager shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; The Property Manager is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

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