H/F Office management bilingue anglais

1 month ago

Ottawa ON, Canada Financial Management Institute of Canada - fmi*igf Full time

About fmi*igf The Financial Management Institute of Canada (fmi*igf) has been providing professional development to the public sector since 1962. As a nationally recognized, not-for-profit volunteer association, fmi*igf offers national and regional learning events, cutting-edge online courses, along with a blog and webinars that focus on providing thought leadership and insights to the public sector financial management community. The Financial Management Institute (fmi*igf) has a fantastic career opportunity to develop capability in stakeholder relationship management. The Chapter Liaison role provides essential bilingual support to FMI*IGF’s 14 regional Chapters in their work both locally, as well as with FMI*IGF’s National Office.
The role requires an energetic and highly organized professional to provide support which helps to enable delivery of events in a learning-focused organization (regionally and nationally).

The key to success in this role will include building effective relationships with Chapter representatives and collaborating/interfacing with various fmi*igf National functions including operations and administration.

Chapter Advisory Council (CAC) coordination supporting the volunteer CAC Chair with meeting preparation, tracking, planning, and document distribution.
Provide high-quality service to Chapters through all forms of communication, ensuring well-informed and prompt responses to enquiries.
Provide primary support of Chapter shared email account including communication tracking and informing/collaborating with team members on responses.
Actively monitoring Chapter activities including their annual Chapter business plan and identifying opportunities to support and amplify those activities, liaising with the internal team on a continual basis.
Administer the outreach related to tracking and supporting Chapter administration items including Chapter Development Fund documentation and Chapter Regional Reporting requirements (annual obligations such as Chapter Financial Statements).
Update Chapter Collaboration tools and materials on FMI Chapter Collaboration SharePoint site.
Maintain contact lists internally and provide website update information on Chapter Boards, as well as the CAC to marketing.
Engagement with FMI*IGF’s CRM tool (MPOWER) and Director of Operations, to provide Chapter support in English and French. Minimum 2 years’ experience in administration within an office environment.
Fluency in both English and French required for this position to effectively support communication and engagement.
Experience in the non-profit environment is an asset.
Knowledge of the Conference/Tradeshow/Events Industry is an asset.
High level of proficiency in Microsoft Office Suite applications.
Experience with SharePoint is an asset.
Experience with CRM systems, surveys, and content management systems is an asset.
Ability to conduct research and present data in a succinct and well-written manner, take ownership of requests, tailor solution to the situation, be timely in follow-up and resourceful in info gathering and research.
Ability to work effectively, and independently with minimal supervision, in a remote work environment.
virtual event platforms).
We celebrate diversity and are committed to creating an inclusive environment for all employees. We accommodate people with disabilities throughout the recruitment and selection process.

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