Deputy City Clerk

3 weeks ago

Canada Delta Group Full time

This is a role that requires the ability to establish and maintain effective working relationships with elected officials, colleagues across the organization, and the public. The successful candidate will possess a thorough understanding of the statutory requirements and administrative functions of a municipal government, be able to utilize tact and diplomacy, perform a wide range of tasks under tight deadlines, and undertake the statutory duties of the City Clerk in her absence. Responsibilities will also include executing the role of Deputy Chief Election Officer for Local Government Elections and attending Council meetings in the absence of the City Clerk.

Within the organizational structure of the Office of the City Clerk, the Deputy City Clerk is primarily responsible for ensuring the proper preparation and distribution of agenda and minutes, activities related to the proper functioning of Council Meetings, Public Hearings, Standing and Advisory committees, the writing of reports to Council, and the supervision/coordination of the work undertaken by subordinates. Areas of responsibilities also include oversight of the Records Management Program and ensuring compliance with the Freedom of Information and Protection of Privacy Act.

The incumbent must possess superior oral and written communication skills, and have thorough knowledge of relevant legislation including the Community Charter, Local Government Act, Freedom of Information and Protection of Privacy Act, Records Management, and Council functions (i.e., Council Procedure Bylaws and Robert’s Rules of Order) and a thorough understanding of City Clerk’s functions. Candidates will confidently demonstrate strong technical, administrative and supervisory skills, as well as to work to completing deadlines. Attendance at evening and/or other meetings will be required outside of regular working hours.

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